Project Administrator - Finance Systems & Project Management

Applicants must reside in the State of Florida. Out-of-state candidates will not be considered. If you are planning to relocate to Florida within the next 90 days, please indicate this in the “Reason for Leaving” section for your most recent employer to be considered. Are you a detail-oriented, organized, and proactive professional looking to make a meaningful impact in your community? Join our team at the Clerk of the Circuit Court & Comptroller and help support initiatives that strengthen public services, modernize operations, and enhance the experience of the residents we serve. About the Role As a Project Administrator, you will play a key role in coordinating, tracking, and supporting projects across the organization. You’ll assist project managers, department leaders, and cross‑functional teams to ensure projects are delivered on time, within scope, and with exceptional quality. This role is perfect for someone who thrives in a structured environment, enjoys problem‑solving, and is motivated by improving processes that benefit the public. What You’ll Do Support day‑to‑day project administration, documentation, scheduling, and task coordination Assist with project budgeting, reporting, and progress tracking Prepare meeting agendas, presentations, and project materials Monitor timelines, deliverables, and stakeholder communications Help identify project risks, issues, and opportunities for improvement Collaborate with internal departments and external partners to keep projects moving forward What We’re Looking For Strong organizational and multitasking skills Excellent written and verbal communication abilities Proficiency in standard office software and project management tools Ability to work independently while supporting multiple teams A commitment to professionalism, confidentiality, and public service Experience in project administration, coordination, or office operations is preferred Why join our Clerk family? Generous paid time off and 17 paid holidays – yes you read that right! Superior health care plans with lower costs to you Retirement choices through the Florida Retirement System and deferred compensation plan Award‑Winning Wellness Program that gives employees incentives, tools, social support, and strategies to adopt and maintain a healthy lifestyle Tuition Reimbursement Qualifying employer for Public Service Loan Forgiveness Delivers project objectives on‑time and on‑budget with high quality (may be a system or a set of new functions) through effective management of project resources; defines business drivers/imperatives, testing plans, project components, objectives, deliverables, and timeline; tracks project milestones and deliverables; identifies and mitigates risks. Develops and delivers progress reports, proposals, requirements documentation, testing plans and documentation, and presentations; provides high‑level detailed status briefings to all levels of management; coordinates submission/presentation of weekly status reports to senior management. Conducts project planning and implementation; monitors status of projects in relation to projected timetable; estimates timetable and presents project status updates to management; identifies problem trends and areas for improvement. Prioritizes and coordinates projects including cross‑functional projects; actively participates and/or leads team in the accurate and timely completion of tasks and assignments. Assists with complex problem solving; provides input, guidance, training and business expertise. Coordinates and participates in problem resolution, particularly when the problem involves mission‑critical areas. Acts as subject matter expert to system users by relating business/functional requirements to system capabilities; acts as a functional technical coordinator for large projects; performs as liaison to internal and external customers as necessary, which may include county agencies and judicial partners. Performs systems research, logic designs and minor programming; prepares system flow diagrams; develops record layouts; designs forms and specifications; develops system procedures; prepares computer programs; designs system enhancements. Collects and analyzes the project’s business and training requirements and prepares accurate and detailed functional requirements specification documents, and user interface guides; conducts automation process mining and prepares process design documentation. Assists in new systems and/or system upgrade evaluation, planning, deployment, and support. Coordinates business units/groups responsible for testing, validating, and evaluating new or upgraded applications and functions, to determine issues in services and software; assists business units/groups in the design and execution of test scripts and scenarios. Bachelor’s degree in Information Technology, Computer Science, Business Analysis, Instructional Design or related field, supplemented by five (5) years of recent and relevant experience in project management required, as outlined below. Additional experience is accepted as a minimum in lieu of the postsecondary degree on the following basis: additional four (4) years in lieu of the bachelor’s degree, and additional two (2) years in lieu of an associate degree. Must have strong written and oral communication skills, and leadership experience. Experience and working knowledge of ERP Systems such as CGI Advantage and Enterprise Content Management systems such as OnBase, and any other supplemental or support software utilized or integrated within these systems, if assigned to the Finance division. Must have experience with the Microsoft Enterprise including Project, Visio, Excel, Word and PowerPoint. Experience and working knowledge of intelligent automation technologies involving Robotic Process Automation and Artificial Intelligence. Project Management certification preferred. Note: Vacancy postings may be cancelled at any time based on business needs. Applicants who have applied will be notified of cancellations. Applicants with a disability who require accommodation within the application/interview process should direct a request in advance to human resources at View email address on click.appcast.io or View phone number on click.appcast.io. The Clerk of the Circuit Court & Comptroller is an Equal Opportunity Employer and a Drug‑Free Workplace. Depending on the position, candidates are subject to drug screening, a physical and a background check as a condition of employment. Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and that certain service members may be eligible to receive waivers for postsecondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Pursuant to Florida Statute 295, Section 09 (b) and (c), Veterans’ Preference promotion preference shall apply to a person who was a veteran when employed by the state or its political subdivision and who was recalled to extended active duty and shall apply only to a veteran's first promotion after reinstatement or reemployment, without exception. The Clerk of the Circuit Court & Comptroller’s Office values the service veterans and their family members have given to our country and that the Clerk’s office supports the hiring of returning service members and military spouses. To claim preference, an applicant must complete and upload both the Veterans’ Preference Claim Form and required documentation prior to the position’s posted closing date. Hiring decisions are based on qualified candidates’ non‑numerical assessments and numerical assessments, which include interviews. If an applicant claiming veterans’ preference for a vacant position is not selected, they may file a complaint with the Florida Department of Veterans' Affairs (DVA), 11351 Ulmerton Road, Suite 311, Largo, FL 33708. If an applicant seeking veterans’ preference in employment in the state of Florida is not selected for the position and is so notified, they must file their complaint with the DVA within 60 calendar days from the date the applicant is notified. #J-18808-Ljbffr Clerk of the Circuit Court & Comptroller, Palm Beach County