Accounts Payable Specialist

$18.69 - $28.04 Hourly

$38,885 - $58,327 Annually

This position is a Pay Band C3

Posting Details

At the New Mexico Children, Youth and Families Department (CYFD), every role is an opportunity to make a lasting difference in the lives of children, youth, and families across our state. We are committed to building a compassionate, skilled, and dedicated workforce that works collaboratively to ensure safety, promote well-being, and strengthen families. Whether you are in the field supporting families face-to-face, working behind the scenes to improve systems, or helping to shape the agency from a leadership level, your work here has purpose and long-lasting impact. Join a team that values integrity, resilience, and service and be part of meaningful change for New Mexico's future.

THIS POSTING WILL BE USED IN ONGOING RECRUITMENT AND WILL REMAIN OPEN UNTIL ALL POSITIONS HAVE BEEN FILLED.

THIS POSTING MAY BE USED TO FILL MULTIPLE VACANCIES.

*APPLICATIONS SUBMITTED WITHOUT WORK EXPERIENCE OR A RESUME WILL NOT BE CONSIDERED. IF ATTACHING A RESUME, RESUME MUST INCLUDE DATES OF EMPLOYMENT FOR EACH JOB (MONTH & YEAR) AND DETAILS OF WORK EXPERIENCE/JOB DUTIES*


Why does the job exist?

This job exist to process and voucher supplier invoices and employee travel reimbursement requests as they are received by the agency regardless of which program they are originating from. Employee will review vouchers and travel reimbursements to ensure agency and state procurement compliance. Position will collaborate/report to Accounts Payable Bureau supervisor, report repeated infractions and collaborate with bureau staff on training/solutions.


How does it get done?

• Input invoices and reimbursement requests within SHARE all while reviewing records to ensure compliance;

• Voucher supplier invoices;

• Voucher travel reimbursement request;

• Assists in budget preparation by compiling necessary information by using SHARE to input and track invoices and reimbursement requests which creates narrative reports for management;

• Ensure data received is input in a timely matter and correctly;

• Follow up on any missing documentation needed by divisions;

• Report repeated infractions to Accounts Payable Bureau supervisor and collaborate with bureau staff on training/ solutions;

• Collaborate with staff on policies and procedures;

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• Partner with supervisor in ensuring all compliance procedures remain up to date.

Who are the customers?

Internal and/or external entities who provide or manager funds to be used for individuals in CYFD custody.


Ideal Candidate

Skilled in the following areas:

• Customer Service Focused;

• Experience with Accounts Payable;

• Able to Multi-task in a busy work environment;

• Proficient in Microsoft Word, Excel, Outlook, Internet Explorer;

• Has knowledge of the SHARE financial system.

Minimum Qualification

High School diploma or Equivalency and six (6) months experience in bookkeeping, office administration, auditing, accounting, and/or finance. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling six (6) months may substitute for the required experience.


Employment Requirements

Must possess a current and valid Driver's License. Pre-employment background investigation is required and conditional pending results.


Working Conditions

Work is performed primarily in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer to include working with computers, faxes, copiers and printers, and phone usage with extended periods of sitting, standing, bending, squatting, climbing, reaching, kneeling and crawling. Ability to lift up to 25 lbs. Some travel may be required.


Supplemental Information

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Agency Contact Information: Jared Moore, View phone number on click.appcast.io. Email


For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.