Administrative Assistant

Job Description

Job Description

Rapid Estate Liquidators & Auction Gallery is looking for an administrative assistant to join our team! Our ideal candidate has exceptional organizational skills and follow-through, can work independently, and has significant customer service experience. You will be working with the team to route incoming communications and acting as a liason between RELAAG and our customers, clients, and vendors. We are a small team, so you will be asked to help with other aspects of the business like researching items in the auction, writing listings, and assisting with pickups.

Administrative Assistant — Rapid Estate Liquidators & Auction Gallery

Primary Responsibilities

• Provide day-to-day administrative support to the auction team before, during, and after sales
• Answer phones and emails, respond to basic client inquiries, and route more complex questions appropriately
• Assist with auction preparation including catalog organization, data entry, and document management
• Enter and maintain accurate records for consignors, bidders, invoices, and payments
• Coordinate paperwork related to consignments, condition reports, and post-sale follow-ups
• Support invoice processing, filing, and light bookkeeping tasks as needed
• Help keep the office organized and running smoothly during busy sale periods

Auction & Client Support

• Assist with bidder registration and customer service during previews and auction days
• Communicate clearly and professionally with consignors, buyers, shippers, and vendors
• Help prepare shipping lists and coordinate basic logistics with our shipping partners
• Track deadlines and follow up on outstanding paperwork or client responses

Skills & Qualifications

• Strong organizational skills and attention to detail
• Comfortable working with spreadsheets, email, and basic office software
• Clear written and verbal communication skills
• Ability to juggle multiple tasks and shifting priorities, especially around auction dates
• Reliable, punctual, and able to work independently once trained
• Previous administrative, office, or customer service experience preferred

Nice to Have (but Not Required)

• Experience working in an auction house, gallery, estate sale, or similar environment
• Familiarity with inventory systems, databases, or auction platforms
• Interest in antiques, art, collectibles, or the auction industry in general

Work Environment

• Fast-paced around auction cycles, quieter between sales
• Small team where flexibility and teamwork are important
• In-office role