Talent Acquisition Specialist

Job Description

Job Description

Job Title:  Talent Acquisition Specialist

Location:  APSI Corporate Office located at 8885 Research Drive, Irvine, CA 92618

Pay Range: $60-70k/year plus benefits

Department : Talent Acquisition

Reports to:  Talent Acquisition Manager

Position Overview
APSI is seeking a Talent Acquisition Specialist to support full-cycle recruiting for construction management and project support roles. This is a highly visible role that requires a proactive recruiter capable of building strong partnerships with operations leaders and hiring managers to understand workforce needs, develop recruiting strategies, and attract top talent in a fast-paced, project-driven environment.

Responsibilities include finalizing job descriptions, posting positions, sourcing and screening candidates, coordinating interviews, drafting and extending offers, and maintaining effective communication throughout the hiring process. The Talent Acquisition Specialist will also ensure a positive candidate experience and compliance with company policies and applicable employment laws and regulations. 

Work Model:
This role generally operates on a standard Monday through Friday, 8:00am to 5:00pm schedule. Occasional overtime or weekend work may be required based on business needs, hiring priorities, and deadlines.

The position will initially be onsite to support onboarding, training, and team integration. Following a successful introductory period, and based on performance and business needs, there may be an opportunity to transition to a hybrid or remote work arrangement. Occasional travel may be required in the future to support Talent Acquisition activities, including career fairs, hiring events, conferences, or other recruiting initiatives where Talent Acquisition representation is needed.

Responsibilities: 

• Promote company culture, values, and contribute new approaches, policies, and procedures to support continuous improvement in overall services of Talent Acquisition (TA) team
• Manage talent acquisition lifecycle, post requisitions on applicant tracking system (ATS) and social media platforms, identify and pre-screen qualified applicants identifying “best fit”, share qualified candidate(s) with hiring managers, schedule interviews and/or candidate site visits, create and extend offer letters, manage background screen and reference check process, and initiate onboarding
• Collaborate with hiring managers to define talent needs and position requirements and develop clear, accurate job descriptions and postings to fill requisitions in a timely manner
• Source candidates through multiple channels, including job boards, staffing agencies, networking, social media, and other recruiting platforms; build and maintain pipelines of qualified talent for current and future hiring needs
• Review resumes, conduct initial candidate screenings, document pre-screening notes, identify qualified candidates, and coordinate interviews and/or site visits with hiring managers
• Maintain timely and professional communication with candidates throughout the recruitment process and gather feedback from candidates and hiring managers to continuously improve the hiring experience
• Prepare and extend offer letters and related employment documentation; initiate background and reference checks, complete required personnel documentation, and coordinate pre-employment requirements to facilitate a smooth transition into onboarding
• Maintain accurate and up-to-date candidate records in the Applicant Tracking System (ATS) and internal database, track recruitment activity, hiring progress, maintain recruiting trackers, and provide staffing updates and recruitment reports to HR, Operations, and leadership
• Collaborate with HR and Marketing to ensure required documentation, including exclusivity agreements and client submission materials, is accurate, complete, and submitted in a timely manner
• Serve as a trusted advisor to hiring managers by providing talent market insights and recruiting best practices
• Help identify new job boards, platforms, and networking methods to attract top talent
• Build relationships and strong partnerships with and provide high level of customer service to candidates, Human Resources (HR) and Operations teams, hiring managers, and other key stakeholders
• Participate in team huddles, kick-off meetings, and provide necessary recruitment updates
• Provide support for Talent Acquisition initiatives, departmental projects, process enhancements, and administrative activities
• Identify new strategies and programs to attract applicants and develop creative solutions for specific acquisition challenges; work in conjunction with Operation Managers, HR team, and Marketing to promote APSI Construction Management as an employer of choice in talent acquisition process
• Perform additional Talent Acquisition-related responsibilities and other duties as assigned to support departmental objectives, organizational growth, and evolving business needs

Education/Experience Requirements & Qualifications:

• Bachelor’s degree in Business Administration, Human Resources, or a related field from an accredited institution
• Minimum of three years of progressive experience in Talent Acquisition
• Experience with LinkedIn Recruiter and related social media platforms is required
• Proficiency in MS Office Suite is required; ADP experience is preferred
• Recruiting experience within the construction industry is strongly preferred
• Must have access to reliable high-speed internet and an appropriate workspace to work remotely, as needed
• Effectively interact and communicate with employees at all levels, management, and applicants/candidates
• Maintain a high degree of integrity and confidentiality and exercise discretion
• Work independently with minimal supervision while collaborating effectively with others
• Implement Talent Acquisition programs and processes with attention to detail and deadlines
• Strong organizational, problem-solving, analytical, written, and verbal communication skills
• Ability to manage multiple priorities and requisitions in a fast-paced environment

Physical Requirements: 

The physical requirements described below are representative of those necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. While performing the duties of this position, the employee is frequently required to sit; use hands and fingers to handle or operate objects, tools, controls, and office equipment; reach with hands and arms; and communicate effectively through speaking and listening. The employee regularly uses computers, keyboards, telephones, and other standard office equipment and is required to view a computer monitor for extended periods.

Specific vision abilities required include close vision, peripheral vision, depth perception, and the ability to adjust focus. The employee may occasionally work on-site at office locations or off-site venues for meetings, recruiting events, or other business activities. The position may also require the employee to regularly lift and/or move materials weighing up to 25 pounds.