Property Coordinator, US (Midwest)

Realterm Job Opportunity

Realterm is a real estate operator whose employees have a track record of capitalizing on durable insights into the supply and demand of real assets through the global supply chain. Realterm seeks to build and invest in value-added business platforms that have a proprietary position in their markets, source investments with favorable supply/demand dynamics and bring intense focus to operating results. With offices in Amsterdam, Annapolis, Baltimore, Chicago, Frankfurt, Houston, Los Angeles, Montreal, New York, Singapore and Sydney, you are empowered to take your career where you want it to go. A career at Realterm allows you to thrive in a fast-paced workplace environment with tremendous scale. Enjoy working in a collaborative environment with supportive teammates where you will be challenged to grow and be at your best every day. We offer our employees a robust and competitive benefits package.

Job Title: Property Management Assistant

Provide assistance to the Regional Senior Property Manager and Property Managers with all operations and achieving property financial and operational objectives of the Midwest Property Management region.

Essential Duties and Responsibilities

Property Management

• Prepare, manage and track service, project and construction contracts
• Assist in preparing requests for proposals, schedules and applications for construction projects
• Track and manage contract renewals
• Work with Property Managers on administrative tasks for tenant improvements, move-ins and move-outs and capital projects
• Assist in recording property inspections
• Build and maintain positive relationships with tenants, vendors and contractors
• Field tenant complaints, dispatch to vendors and follow-up on performance

Financial

• Perform initial review and coding of vendor invoices
• Review any tenant billbacks
• Perform utility transfer process relating to acquisitions, dispositions, and tenant activity
• Assist in utility benchmarking including but not limited to invoice, data, or LOA collection from tenants
• Support department on accounts payable research and follow up
• Assist in preparation of owner reports, variance analyses and operating budgets

Administration

• Ensure compliance of receipt and tracking of vendor insurance
• Manage tenant and vendor information database
• Develop and maintain files for each property
• Maintain department file organization and construction files including contracts, approvals, insurance verification, construction bids and lien releases
• Assist with input and follow up on work orders entered into Facilities Manager
• Maintain tracking and inventory management office supplies

Support

• Assist Regional Senior Property Manager and Property Managers with property acquisition transition process
• Assist Regional Senior Property Manager with administrative support and implementation of department wide initiatives, including but not limited to management and tracking of department wide SOPs
• Interface with Leasing and Asset Management on implementation of new and renewed leases including but not limited to preparing and sending tenant welcome packages, transferring utilities into tenant's name, etc.
• Perform special ad hoc projects and assignments
• Assist with preparing emergency response plans, as needed, within the Midwest portfolio
• Assist with planning tenant events

Competencies

• Accountability & Availability
• Character, Trust, Integrity
• Planning, Decision-Making & Initiative
• Development & Learning
• Collaboration, Communication & Teamwork

Qualifications

• Advanced business mathematical and writing skills
• At least three years of commercial real estate or equivalent experience
• High level of proficiency in Microsoft Excel, Word and Outlook
• Experience with Yardi property management software is a plus

Education and/or Experience

• Bachelor's degree or equivalent experience
• 2-3 years experience in property coordination

Work Environment

• The position will work in a general office setting and minimal travel based on organizational/business needs.

Physical Demands

Must be able to remain in a stationary position for the majority of the workday, sitting at a desk, consistently operating a computer. The person in this position must be able to access file cabinets and office machinery (to include a computer, copier, and fax machine). On occasion, may need to lift boxes of up to 10 lbs.

Realterm prioritizes, embraces and values safe, inclusive and collaborative environments and is committed to intentionally building a workplace where our employees can succeed. Full-time eligible employees may participate in our robust benefits program which includes healthcare (single and family coverage available), retirement plan with matching contributions, paid leave, volunteer time off, wellness/lifestyle benefits and more. Realterm is an equal opportunity employer, as we value and respect diversity. We encourage diversity in ideas, opinions, experiences and identities. We do not discriminate in our employment practices based upon protected class, to include race, color, religion, sex, national origin, age, disability or genetic information.