Safety and Compliance Specialist

Job Description

Job Description

TOTE is Dedicated, Reliable and Built to Serve.

Come join TOTE Maritime Puerto Rico LLC! TOTE Maritime Puerto Rico has proudly served the communities of Puerto Rico since 1985. TOTE Maritime Puerto Rico provides safe, reliable transportation for Puerto Rico and related Caribbean trades. Their high-speed lift-on/lift-off vessels (Lo/Lo) are the world's first environmentally friendly commercial container ships and are supported by a seamless network of port facilities, operational systems and inland transportation resources.

At TOTE, it’s about people. We’re committed to our employees – fostering a working environment where they are respected, inspired, and recognized for doing good work.

TOTE knows that great companies are built by great people who embody our company’s values and vision. Learn more about what makes us a great

Our Core Pillars are:

SAFETY - Safety & Compliance are the forefront of every decision and action we make here at TOTE.

COLLEAGUE EXPERIENCE - Great companies are built by great people. We are committed to talent and leadership development opportunities throughout TOTE.

OPERATIONAL EXCELLENCE - Operational excellence through continuous improvement.

CUSTOMER EXPERIENCE - Committed to delivering a best-in-class customer experience with a focus on operations that prioritize value-added service, efficiency and effectiveness.

Come find out what sets TOTE apart.

TOTE Maritime Puerto Rico

Jacksonville, Florida

Safety and Compliance Specialist

Reports to: Safety Manager

Job Description

You would be a great TOTE Maritime Puerto Rico employee if you exhibit the following:

• Model safe behavior, never compromising your or another’s safety.
• You keep a positive outlook in all you do. Show consistency in words and actions.
• Follow through on commitments. Communicate openly.
• Show personal accountability for achieving results, for your actions, and your professional development.
• Can be counted on to be a true business partner.

Summary/objective

The Safety and Compliance Specialist will provide essential support in advancing our compliance, safety, and environmental programs to a sustainable, proactive state. This role will collaborate closely with the Safety & Compliance Manger and Department Leaders to ensure alignment with regulatory requirements, contracts and quality agreements, maintaining accurate documentation, and support the development of initiatives that promote a safe and compliant.

Essential functions

• Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.
• Review internal policies for alignment with regulatory policies (e.g., OSHA, EPA, DOT).
• Review quality agreements to ensure alignment with TMPR operations and processes
• Audit compliance program across all departments and third-party contractors
• Monitor and enforce compliance with OSHA, EPA, DOT, and other relevant regulations
• Monitor and enforce compliance with customer quality agreements
• Organize compliance documentation to improve accessibility and usability.
• Manage and update incident management system (EHS Insight)
• Update and maintain Compliance Catalog
• Manage and update Ecovadis solutions and sustainability platform
• Update maintain licenses and permits required for TMPR operations.
• Maintain centralized repository of active links to compliance regulations
• Update compliance documentation in accordance with ISO standards.
• Assist in developing Compliance, Safety, and Environmental initiatives.
• Participate in Compliance inspections and assist with follow-up actions.
• Conduct safety training courses to include onboarding for newly hired employees.
• Develop and deliver safety training programs for employees.
• Maintain records of safety incidents, training, inspections, and corrective actions.
• Investigate accidents and near-misses; recommend and implement corrective actions.
• Collaborate with departments to ensure safe work practices and regulatory compliance.
• Stay current with changes in safety and compliance regulations.
• Promote continuous improvement in safety & compliance culture and performance.

Competencies:

• Safety & Compliance Focus – Demonstrates a commitment to maintaining a safe, compliant workplace.
• Attention to Detail – Ensures accuracy and consistency in documentation and processes.
• Solution-oriented - Proven ability to analyze challenges and implement effective, practical solutions
• Organizational Skills – Effectively manages multiple tasks and priorities.
• Collaboration – Works effectively with colleagues, leadership, and regulatory bodies.

Required education and experience

• Associate Occupational Safety, Environmental Science(preferred), or related field, or equivalent experience.
• Knowledge of regulations, including OSHA, EPA, USCG, and DOT.
• Strong organizational and documentation skills.
• Proficiency in Microsoft Office Suite and document management systems.
• Excellent attention to detail and ability to work independently.
• Strong communication and collaboration skills.

Preferred education and experience

• Risk assessment, management, and prioritization
• Familiarity with ISO standards preferred.
• Perform other related duties as assigned.
• Hazardous cargo documentation and process

Travel required

• Occasional (less than 10%)

Work environment

• Office-based role with periodic visits to operational facilities for inspections and audits.
• Exposure to warehouse and port environments during facility visits.

Office Demands

Typically works in an office environment with adequate lighting and ventilation and a normal range of temperature and noise level.

Requires moderate use of personal computer (word processing and spreadsheets) for compiling reports, statistical data, composing memoranda and other similar documents.

TOTE Maritime Puerto Rico, LLC is an Equal Opportunity Employer - Affirmative Action and a VEVRAA Federal Contractor. We are committed to a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin disability, or status as a protected veteran. TOTE Maritime Puerto Rico is a drug-free employer and a participant of the E-Verify Employment Verification Program.

As part of the team, full-time employees will receive a comprehensive benefits package, which includes health, dental, vision, life insurance, short term disability, employee assistance program, 401(k) with company match and discretionary funding, tuition reimbursement, supplemental parental leave, jury duty, and bereavement leave. Full-time employees will receive a minimum of 10 days’ vacation, 10 days sick, 10 days paid holidays and one floating holiday every 12 months. In addition, we offer an annual discretionary bonus (based on eligibility).