Grants Manager

Job Summary:

Sr. Research Administrator uses skills as a seasoned, experienced research administrator to develop complex grant and contract applications for international projects spanning disciplines at UCSF (pre-award) and overseeing department post-award activities for research contracts and transactions relationed to a large international portfolio of awards administered by the Institute for Global Health Sciences. Post-award activities include effort reporting, funding entries, subcontract monitoring and execution, procurement contracts, invoice payments, ledger reviews, sponsor reporting, and financial projections.IGHS is a control point (equivalent to a school) supporting investigators across campus with their pre- and post-award needs. The portfolio of $60M+ spans funding agencies with complex requirements, including NIH, the Gates Foundation, USG agencies (CDC, State Department, HRSA), and private foundations. The Sr. Research Administrator will maintain grant records in compliance with institutional research support policies and carry out transactions to ensure costs and activities are aligned with sponsor, state, federal, and international requirements. Work includes strong project management skills to keep track of projects with multiple components, a service mindset that is adaptable to varying cultures and deadlines, and a volume of transactions requiring a strong attention to detail. Each research administrator within IGHS is assigned a portfolio of ~10 investigators with specific focus to align with the centers/initiatives within IGHS. This assignment process allows the research administration team to be more deeply embedded within study teams and to have more familiarity with collaborators and transactions within their portfolio.

Department Summary:

The Institute for Global Health Sciences (IGHS) is a campus wide interdisciplinary program that reports to the Chancellor. IGHS is structured as an Organized Research Unit (ORU) and control point that oversees a portfolio of $300M in sponsored programs (including $60-70M per year in grants and cooperative agreements expenses), two graduate groups that confer Masters and PhD degrees, and an administrative unit that provides communication, financial management, event planning, staffing support, operations, and program development support to faculty members working in global health across the campus.

IGHS's mission is to advance health and reduce health disparities worldwide, with a focus on vulnerable populations. IGHS is continuing to expand its programmatic activities into new regions (Latin America and Asia) and new themes (e.g., transdisciplinary research in infectious disease, maternal and child health, and non-communicable diseases, pandemic preparedness, digital health, climate change, and migrant health). It also is working to develop new educational program offerings (degree and certificate) and partnerships with academic institutions in the US and in low- and middle-income (LMIC) countries. It also has engagements domestically with public health programs, including the California Department of Public Health.

60

Yes

20

20

100%

Required:

• Bachelor's degree in related area and / or equivalent experience / training.
• Minimum of 3 years of experience.
• Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
• Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
• Ability to manage significant volume of transactions.
• Ability to perform complex financial analysis and customized reporting.
• Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
• Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.
• Maintains current knowledge of compliance regulations in all areas of research administration.
• Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
• Demonstrated knowledge of effective grant funding processes, procedures and techniques
• Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsor guidelines.

Preferred:

• Certified Research Administrator/Certified Financial Research Administrator
• Demonstrated experience managing international projects, grants, or contracts
• Previous experience with managing federally funding research awards, including experience with managing training grants

Required:

• Bachelor's degree in related area and / or equivalent experience / training.
• Minimum of 3 years of experience.
• Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
• Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
• Ability to manage significant volume of transactions.
• Ability to perform complex financial analysis and customized reporting.
• Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
• Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.
• Maintains current knowledge of compliance regulations in all areas of research administration.
• Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
• Demonstrated knowledge of effective grant funding processes, procedures and techniques
• Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsor guidelines.

Preferred:

• Certified Research Administrator/Certified Financial Research Administrator
• Demonstrated experience managing international projects, grants, or contracts
• Previous experience with managing federally funding research awards, including experience with managing training grants