Receptionist/Administrative Assistant

We are seeking a responsible, organized, and take-charge Receptionist/Administrative Assistant to join our busy and fast-paced real estate law firm. The ideal candidate is highly organized, detail-oriented, tech-savvy, and efficient , with a positive, professional attitude. We are looking for someone who takes ownership of their responsibilities, takes pride in their work, and enjoys being part of a team. This is a multi-faceted position that combines front-desk reception duties with administrative and office-support responsibilities. Receptionist Responsibilities Answer and direct incoming calls using a multi-line phone system. Warmly and professionally greet visitors and offer beverages as appropriate. Maintain a clean and welcoming lobby, coffee area, and kitchen. Order, organize, and maintain office and kitchen supplies. Assist with kitchen upkeep, including running and unloading the dishwasher and cleaning out the refrigerator. Coordinate setup and cleanup for company lunches, seminars, meetings, and firm events. Handle outgoing mail, including FedEx shipments, and sort and distribute incoming mail. Serve as the point person for office and facilities-related issues, including copiers and printers, and coordinate with vendors for maintenance and repairs. Close files in Qualia and Centerbase. (Training will be provided.) Provide backup support for opening files in Qualia and Centerbase. (Training will be provided.) Coordinate employee birthdays and work anniversaries, including communications, gifts, and celebrations. Assist with special office projects and other duties as assigned, such as mass mailings, office holiday decorating, and firm events. Full-Time | Real Estate Law Firm We are seeking a responsible, organized, and take-charge Receptionist/Administrative Assistant to join our busy and fast-paced real estate law firm. The ideal candidate is highly organized, detail-oriented, tech-savvy, and efficient , with a positive, professional attitude. We are looking for someone who takes ownership of their responsibilities, takes pride in their work, and enjoys being part of a team. This is a multi-faceted position that combines front-desk reception duties with administrative and office-support responsibilities. Receptionist Responsibilities Answer and direct incoming calls using a multi-line phone system. Warmly and professionally greet visitors and offer beverages as appropriate. Maintain a clean and welcoming lobby, coffee area, and kitchen. Order, organize, and maintain office and kitchen supplies. Assist with kitchen upkeep, including running and unloading the dishwasher and cleaning out the refrigerator. Coordinate setup and cleanup for company lunches, seminars, meetings, and firm events. Handle outgoing mail, including FedEx shipments, and sort and distribute incoming mail. Administrative Assistant Responsibilities Serve as the point person for office and facilities-related issues, including copiers and printers, and coordinate with vendors for maintenance and repairs. Close files in Qualia and Centerbase. (Training will be provided.) Provide backup support for opening files in Qualia and Centerbase. (Training will be provided.) Coordinate employee birthdays and work anniversaries, including communications, gifts, and celebrations. Assist with special office projects and other duties as assigned, such as mass mailings, office holiday decorating, and firm events. Requirements Technology-savvy and comfortable learning new software and systems. Qualia and Centerbase experience is not required. Proficient in Microsoft Office, including Word and Excel. Strong attention to detail and excellent organizational skills. Impeccable data-entry skills. Excellent verbal and written communication skills. Prior experience working in a professional office environment. Ability to multitask, prioritize responsibilities, and work efficiently in a fast-paced environment. Professional, friendly, dependable, and willing to take initiative. Benefits We offer a competitive benefits package , including: Paid Time Off (PTO) beginning in the first year Health Insurance including Dental and Vision 401(k) Retirement Plan Disability Insurance Life Insurance #J-18808-Ljbffr Conroy, Conroy & Durant, P.A.