Staff Accountant

Job Description

Job Description

DATABASICS, a provider of cloud-based time and expense management software, is seeking a Staff Accountant to handle day-to-day accounting activities. Responsibilities include accounts payable, accounts receivable, customer billing, collections, payroll administration, general ledger accounting, reconciliations, and monthly financial reporting.

This is a hands-on position for someone with 1–3 years of accounting experience who is organized, detail-oriented, and comfortable working directly with company leadership and our outside CPA.

Responsibilities

Accounts Payable and Vendor Management

• Review, code, and enter vendor invoices, obtain required approvals, and prepare payments.
• Maintain vendor records and supporting tax documentation.
• Reconcile vendor statements and resolve billing discrepancies.
• Reconcile corporate credit card activity and process employee expense reimbursements.
• Assist with annual 1099 preparation and filing through the outside CPA or service provider.

Accounts Receivable, Billing, and Collections

• Prepare customer invoices for subscriptions, renewals, implementation services, usage charges, and other contracted services.
• Review customer contracts to confirm billing schedules, pricing, annual increases, and payment terms.
• Record customer payments and reconcile accounts receivable.
• Monitor aging reports, follow up on overdue balances, and professionally resolve billing questions.
• Coordinate with Sales and Account Management on contract changes, credits, and billing adjustments.
• Maintain supporting schedules for deferred revenue and unbilled receivables, with guidance from leadership or the outside CPA.

Payroll Administration

• Process payroll through ADP accurately and on time.
• Maintain payroll records and reconcile payroll activity and related liabilities to the general ledger.
• Coordinate payroll changes with authorized personnel and resolve discrepancies.

General Accounting and Financial Reporting

• Prepare journal entries and maintain accruals, prepaid expense schedules, and fixed asset records.
• Reconcile bank accounts, credit cards, payroll liabilities, and other balance sheet accounts.
• Support monthly and year-end closing activities within established deadlines.
• Prepare monthly financial reports and supporting schedules for management and outside CPA review.
• Monitor cash balances and assist with short-term cash forecasts.
• Assist with budgeting, revenue projections, and actual-to-budget analysis.
• Prepare supporting documentation for tax filings, audit requests, and year-end adjustments.

Systems and Process Improvement

• Maintain documented accounting procedures and organized supporting records.
• Help improve billing accuracy, collections, reporting, and accounting workflows.
• Assist with accounting system implementations, data migration, and reconciliation.
• Follow established approval controls and promptly report unusual transactions or discrepancies.
• Perform other accounting and finance duties as assigned.

Required Qualifications

• 1–3 years of accounting experience, including hands-on work with accounts payable, accounts receivable, reconciliations, and monthly close.
• Bachelor’s degree in accounting or finance, or an equivalent combination of relevant education and accounting experience.
• Working knowledge of accrual accounting and U.S. generally accepted accounting principles (GAAP).
• Ability to prepare journal entries, reconcile accounts, and assist with financial reporting.
• Proficiency in Excel, including lookups, pivot tables, and data reconciliation.
• Experience using accounting software.
• Strong attention to detail, organizational skills, and follow-through.
• Ability to manage multiple priorities, meet deadlines, and work independently with appropriate guidance.
• Clear, professional communication with customers, vendors, employees, and management.
• Sound judgment and discretion when handling confidential financial and employee information.

Preferred Qualifications

• Experience with SaaS subscription billing, recurring revenue, contract renewals, or deferred revenue.
• Familiarity with ASC 606 revenue recognition.
• Experience with Sage Intacct, Campfire, or comparable cloud accounting systems.
• Experience processing payroll through ADP.
• Experience assisting with an accounting system conversion.
• Interest in pursuing CPA certification.

\nCompany Description

For over 25 years, DATABASICS has solved problems for leading organizations around the world. In recognition of our innovation, revenue growth, and leadership, we’re proud to have earned a Deloitte “Fast 50” award, among other notable lauding (including recognition of our commitment to customer service with a 2021 Bronze Stevie Award from the American Business Awards, a 2022 Gold Best in Biz Award for Most Customer Friendly Company, and three Stevie Awards in the 2022 Sales & Customer Service Awards).

Even more so than our awards, we’re motivated by the excellent feedback we get from customers. What’s more important to us are the humans who, in our capable hands, can get back to the business of their business.

We take the stress off of employee reporting, expense reporting, and vendor invoice management with an intuitive system that’s been shaped with real people in mind, saving them not only money, but that most elusive of elements: time.

People always come first. We’re not just selling a product (no matter how proud we are of it); we’re giving a solution. This solution has to work for the people who use it, so we adapt to their needs — it’s never the other way around.

Company Description

For over 25 years, DATABASICS has solved problems for leading organizations around the world. In recognition of our innovation, revenue growth, and leadership, we’re proud to have earned a Deloitte “Fast 50” award, among other notable lauding (including recognition of our commitment to customer service with a 2021 Bronze Stevie Award from the American Business Awards, a 2022 Gold Best in Biz Award for Most Customer Friendly Company, and three Stevie Awards in the 2022 Sales & Customer Service Awards).\n\nEven more so than our awards, we’re motivated by the excellent feedback we get from customers. What’s more important to us are the humans who, in our capable hands, can get back to the business of their business.\n\nWe take the stress off of employee reporting, expense reporting, and vendor invoice management with an intuitive system that’s been shaped with real people in mind, saving them not only money, but that most elusive of elements: time.\n\nPeople always come first. We’re not just selling a product (no matter how proud we are of it); we’re giving a solution. This solution has to work for the people who use it, so we adapt to their needs — it’s never the other way around.