Executive Administrative Assistant

Required Skills & Experience

• Experience supporting executive-level leadership in a corporate environment.
• Associate's or Bachelor's degree in Business Administration or a related field.
• Experience with travel booking systems, expense management platforms, and scheduling tools.
• Project coordination or office management experience.

Job Description

A fortune 500 company headquartered in Memphis, TN is seeking a highly organized, proactive, and professional Executive Administrative Assistant. This individual will serve as a trusted partner to executives by managing schedules, coordinating communications, organizing meetings, and ensuring day-to-day administrative operations run efficiently. The ideal candidate is detail-oriented, resourceful, able to manage confidential information, and thrives in a fast-paced environment.

Key Responsibilities

• Manage complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and prepare agendas, presentations, reports, and meeting materials.
• Screen and prioritize emails, phone calls, and correspondence on behalf of executives.
• Serve as a primary point of contact between executives, internal teams, clients, and external stakeholders.
• Arrange domestic and international travel, including flights, accommodations, itineraries, and expense reporting.
• Organize and coordinate meetings, conferences, and special events.
• Take meeting notes, track action items, and ensure timely follow-up on deliverables.
• Maintain confidential records, documents, and information with discretion and professionalism.
• Assist with budget tracking, invoice processing, and expense management.
• Support project coordination and administrative initiatives across multiple departments.
• Develop and improve administrative processes to enhance executive efficiency.
• Perform additional administrative duties and special projects as assigned.