Grants Management Specialist

Summary

This position is part of the Department of Energy. As a Grants Management Specialist, you will manage all aspects of the functional area of grants management, including grants formation, funding opportunities, negotiations, cost and price analysis, award, grants administration, termination, and close-out for a variety of grants which frequently require special handling or other specialized terms and conditions.

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Duties

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At the full performance level, GS-12, Grants Management Specialist, you will:

• Collaborate with sponsoring programs to plan funding opportunities, evaluate grant applications for eligibility and completeness, and establish appropriate criteria for merit reviews.
• Perform cost and price analyses on proposed budgets, reviews applicant accounting systems, and negotiates terms, conditions, and funding levels to ensure responsible stewardship of federal funds.
• Draft, structure, and issue official award instruments (such as grants, cooperative agreements, and partnership agreements) while incorporating all required administrative and financial control clauses.
• Review and approve award modification requests, tracks recipient expenditure rates to prevent the lapse or over-expenditure of funds, and ensures ongoing compliance with federal regulations.
• Serve as a point of contact for recipient organizations and internal program staff to interpret complex policies, resolve administrative issues, and conduct site visits.
• Identify gaps in existing procedures to help refine agency-wide grants policies, and provides guidance, training, and technical expertise to lower-graded Grants Management Specialists.

Requirements

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Conditions of employment

• You must be a U.S. Citizen or National.
• This employer participates in the e-Verify program.
• If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System or are exempt from having to do so under the Selective Service Law. See
• If selected, your appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• If selected, you may be required to complete a one year probationary period.
• This position is not remote, the selectee will be expected to report to the duty station(s) listed. If selected, military spouses, veteran caregivers, and spouses of foreign service employees may be eligible for applicable workplace flexibilities.
• Occasional Travel Required
• At the full performance level, GS-12 you will be required to submit a Financial Disclosure Statement, OGE-450, Executive Branch Personnel Confidential Financial Disclosure Report within 30 days of entering the position and annually.
• Certification in Financial Assistance: FA level II is required, you will be required to obtain the certification within a reasonable period of time (typically from 12 to 18 months) from the date of placement in the position.

Qualifications

GS-7 SPECIALIZED EXPERIENCE REQUIREMENTS: A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the next lower grade level GS-5 in the Federal service. Specialized experience for this position is defined as meeting 2 of 4 of the following

1. Reviewing application packages, proposals, or intake forms for clerical completeness, accuracy, and basic adherence to established guidelines or instructions.
2. Examining budgets, expenditure spreadsheets, invoices, or financial receipts to confirm numerical accuracy and ensure alignment with planned project costs.
3. Monitoring project schedules, tracking reporting deadlines, or reviewing routine progress reports to help ensure recipient compliance with project milestones.
4. Inputting, updating, and retrieving project or financial data in administrative databases to track expenditures, document actions, or assist in preparing periodic status reports.

OR EDUCATION: 1 full year of graduate level education. TRANSCRIPTS REQUIRED.

OR SUPERIOR ACADEMIC ACHIEVEMENT: Based on a Bachelor's degree that is demonstrated through class standing (upper 1/3 of class); grade point average (3.0/4.0 overall or 3.5/4.0 in major), or election to membership in a qualifying national scholastic honor society. TRANSCRIPTS REQUIRED.

OR COMBINATION: You may qualify on a combination of education and experience, the total percentage of experience at the required grade level compared to the specialized experience requirement, as well as the percentage of completed education compared to the educational requirement must equal at least 100 percent.

GS-9 SPECIALIZED EXPERIENCE REQUIREMENTS: A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the next lower grade level GS-7 in the Federal service. Specialized experience for this position is defined as meeting 2 of 4 of the following

1. Reviewing and evaluating grant applications or funding proposals to determine completeness, administrative eligibility, and compliance with established guidelines and requirements.
2. Participating in the review and analysis of proposed project budgets, evaluating budget justifications, and assessing financial arrangements to ensure costs are realistic and conform to funding rules.
3. Monitoring recipient compliance with award terms and conditions by tracking performance milestones, reviewing progress reports, and participating in the preparation for project site visits.
4. Examining financial expenditure reports, invoices, or payment requests to track project spending, check math, and prevent over-expenditures or fund lapses.

OR EDUCATION: Master's or equivalent graduate degree OR 2 full years of progressively higher-level graduate education leading to such a degree. OR LL.B. or J.D. (if related); your education must demonstrate the knowledge, skills, and abilities necessary to do the work. For this position, this is defined as a degree in Public Administration, Business Administration, Nonprofit Management, Accounting, Finance or a similarly related major. TRANSCRIPTS REQUIRED.

OR COMBINATION: You may qualify on a combination of education and experience, the total percentage of experience at the required grade level compared to the specialized experience requirement, as well as the percentage of completed education compared to the educational requirement must equal at least 100 percent. Only graduate level education in excess of the first 18 semester hours (27 quarter hours) may be combined to be considered for qualifying education.

"Experience" refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Limit your resume to no more than two (2) pages. If more than two pages are submitted, only the first two pages will be reviewed to determine your eligibility and qualifications. Your full resume will be made available to the hiring manager if you are referred.

CTAP/ICTAP candidates: To be considered "well qualified" you must (1) meet all of the requirements as described in this section; and 2) be rated "well-qualified", which is defined as scoring in the in Well Qualified category (or higher).

You must meet all qualifications and eligibility requirements by the closing date of this announcement.

Education

If substituting education for specialized experience you must submit proof of your qualifying education. Failure to provide college transcripts may result in a rating of 'Ineligible'. Education must be obtained from an accredited institution recognized by the U.S. Department of Education. Foreign education must be reviewed by an organization recognized by the U.S. Department of Education. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website.

Additional information

• This job opportunity announcement may be used to fill additional similar vacancies across DOE.
• For general information on government-wide Telework polices visit:
• Hiring incentives may be authorized in accordance with agency policy and if funding is available.
• Equal employment opportunity policy.
• Veterans Information:
• Selective Service Registration:
• The Fair Chance Act prohibits specific inquiries concerning an applicant's criminal or credit background unless the hiring agency has made a
  conditional offer of employment to the applicant. An applicant may submit a complaint to the agency within 30 calendar days of the date of alleged noncompliance by completing the Fair Chance Act Intake Form and submitting it to the Administrative Investigations Program at View email address on click.appcast.io.
• Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.