Communications Media Senior Administrative Assistant

: Job Summary: Key Job Responsibilities

Performs a broad range of clerical, administrative and general office activities in order to support the facilitation of administrative workflow within the department and/or unit. Supports an individual or multiple staff members by arranging their schedules, appointments and itineraries.

Primary Duties & Responsibilities Primary Duties and Responsibilities

Schedules appointments and meetings. Makes arrangements for meetings, conferences, or travel for an individual, group or department. Researches and responds to inquiries and calls, may escalate to other levels of the organization as appropriate. Formats, types, and edits correspondence, documents, memos, reports, meeting minutes and/or presentation materials. Compiles financial and operational data from multiple sources to assist management in preparing and monitoring budget and workforce planning and/or other department reports. May prepare summary of information or data. Distributes and disseminates information within the department and/or unit. Orders supplies and arranges for equipment maintenance. Submits, monitors and tracks invoices, reimbursements, and supply management. May assist with preparation and submission of expense reports. Establishes and maintains an internal filing system. May act as the Safety Representative and/or UKG editor within the department and or unit.

Qualifications

Education

High School Diploma/GED X

Work Experience

2 years Office and administrative experience X

Skills, Knowledge and Abilities

Time Management - Ability to handle multiple demands and/or manage complex and competing priorities Intermediate Time Management - Ability to work within tight timeframes and meet strict deadlines Intermediate Time Management - Ability to demonstrate time management and priority setting skills Intermediate Technical - Ability to use software applications and operate technological devices (e.g., computer, laptop, tablet, smartphone, etc.) Microsoft Office Suite Intermediate Communication - Ability to convey and/or receive written/verbal information to/from various audiences in different formats Intermediate Communication - Ability to convey and/or receive written/verbal information to/from various audiences in different formats Intermediate Regulatory - Ability to use discretion and maintain privacy, confidentiality or anonymity Intermediate Req ID : 3599 Working Title : Communications Media Senior Administrative Assistant Department : Communications Media Business Entity : Cedars-Sinai Medical Center Job Category : Administrative Job Specialty : Administrative Overtime Status : NONEXEMPT Primary Shift : Day Shift Duration : 8 hour Base Pay : $25.55 - $38.33