Youth Program Adminstrator

Department:

Special Instructions to Applicants:

Job Description:

Program Accountability and Operations (65%)

• Assist with the creation editing updating and maintenance of program projects and reports; maintain a variety of schedules.

• Attending orientations meetings and in-service training.

• Completing and submitting appropriate documents as needed (incident/accident reports monthly timesheets lesson plans etc.)

• Using information technology to assist with maintaining systems or database security.

• Double checking attendance and entering it into the information system double checking all processes are being done in WRIKE monitoring emails radios and answering phones.

• Perform data entry functions which may include personal information.

• Processing financial transactions (cash check and credit card payments) and making cash deposits.

• Maintain equipment and supplies inventory.

• Administer first aid and activate emergency action steps if medical attention is required. May care for sick/injured students including handling medications.

• Follow emergency action procedures and documentation tasks (phone radio in person).

Communication Paperwork & Record Keeping (5%)

• Maintain clear timely communication with coworkers and supervisors including responding promptly to emails and phone calls.

• Complete necessary paperwork attendance sheets and documentation with accuracy and attention to detail.

• Collaborate with team members to support smooth program operations.

Safety First Aid & Documentation (10%)

• Monitor participant safety at all times and administer first aid when necessary.

• Initiate emergency action procedures appropriately and calmly.

• Accurately complete incident accident and behavioral reports as required.

• Use sound judgment to assess situations respond appropriately and communicate effectively with supervisors and families.

Training Meetings & Professional Development (10%)

• Attend required orientation sessions program meetings and inservice training.

• Review and comply with all program policies procedures and activity guidelines.

• Actively pursue opportunities for career growth and skill development through training and feedback.
  

Equipment & Supplies Management (5%)

• Check out request and properly use equipment and supplies for activities.

• Maintain and organize the equipment area before clocking out each day.

• Report equipment needs safety concerns and supply issues to supervisors.

Program Promotion & Family Engagement (5%)

• Communicate effectively with parents regarding participant progress and development.

• Promote KidSpirit programs including recreational classes camps ACES and special events.

• Serve as a positive ambassador for the program using strong interpersonal communication skills.

Other Duties

• Carry out additional responsibilities as requested by supervisors to support program success and team functioning.

• May require lifting of 35lbs.

Qualifications:

Full Employment Eligibility Requirements can be found here: be academically enrolled in a high school community college or university and pursuing a program or course of study

• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
• Must meet the applicable minimal enrollment standard
  • High School student: Regularly enrolled in a high school or participating in a home-schooling program
  • Undergraduate and post-baccalaureate student: 6 credit hours per term
  • Undergraduate international student: 12 credit hours per term*
  • Graduate student officially admitted to Graduate School: 5 credit hours per term
  • Graduate international student officially admitted to Graduate School: 9 credit hours per term*

*International students may be allowed to carry fewer hours than specified above and still be considered full-time by the United States Citizenship and Immigration Services ( USCIS ). A reduced course load is approved by the Office of International Services ( OIS ) and must be provided to the Student Employment Center.

Required Qualifications:

• Current valid First Aid certification by the start of programming.

• Recognizing and Reporting Child Abuse and Neglect (RRCAN) certification by start of programming.

• Introduction to Child Care Health & Safety certification by start of programming.

• Fundamentals of Learning.

Working Conditions/Schedule:

Salary Range:

Anticipated Start Date:

Anticipated End Date: