Front Office Administrator

Front Office Administrator

This position is onsite and not remote. Candidates must be based in the San Antonio area, as relocation assistance is not provided. Only individuals authorized to work in the U.S. without sponsorship will be considered.

Job Type: Temp to Perm

Salary: $34 /hour

Job Schedule: Mon-Fri, 40 hrs/week

Job Location: San Antonio, TX 78247

Job Description

We are seeking a professional, organized, and customer-focused Front Office Administrator to support daily office operations at a busy and growing organization. This role serves as the first point of contact for visitors, employees, and vendors while ensuring efficient coordination of administrative and office support functions. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment.

Key Responsibilities:

• Greet and assist visitors, employees, vendors, and guests with professionalism and courtesy
• Answer and direct incoming phone calls to the appropriate departments
• Manage incoming and outgoing mail, shipping, and deliveries
• Coordinate office supply and breakroom inventory, ordering, and replenishment
• Assist with planning employee lunches, meetings, and company events
• Maintain conference room schedules and meeting space availability
• Support document management, scanning, filing, and record maintenance
• Coordinate office equipment usage and service requests, including printers and scanners
• Process receipts and assist with expense report documentation
• Provide administrative support for travel arrangements and hotel reservations
• Maintain office access and key distribution records
• Assist with special projects and additional administrative duties as needed

Requirements:

• 1+ year of administrative, office support, or reception experience
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Professional, friendly, and service-oriented demeanor
• Ability to manage multiple priorities and meet deadlines
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel
• Ability to work independently and collaboratively within a team environment
• Strong time management and problem-solving skills
• Bilingual English/Spanish is a plus but not required