Outpatient Clinical Coordinator

Job Title: Therapist - Behavioral Health

Facility Name: Cottonwood Spring Behavioral Health

Position: Therapist - Behavioral Health

Shift: Full-time days, Monday - Friday

Your experience matters

Lifepoint Rehabilitation is part of Lifepoint Health, a diversified healthcare delivery network with facilities coast to coast. We are driven by a profound commitment to prioritize your well-being so you can provide exceptional care to others. As a Outpatient Clinical Coordinator joining our team, you're embracing a vital mission dedicated to making communities healthier. Join us on this meaningful journey where your skills, compassion and dedication will make a remarkable difference in the lives of those we serve.

More about our team:

Cottonwood Springs is a behavioral health hospital located in Olathe, KS, part of the greater Kansas City metropolitan area. We provide inpatient and outpatient programming for those facing mental health and addiction challenges. Our programs offer caring, compassionate treatment for adults (18+) and include inpatient mental health and addiction treatment and detox, Partial Hospitalization Programs (PHP) and Intensive Outpatient Programs (IOP). Our BH is a very fast-paced yet fun environment with endless opportunities to learn and grow!

What we're looking for:

We are looking for a dynamic Outpatient Clinical Coordinator who is passionate about helping others and is a team player! This position is responsible for supporting the needs of the department with a focus on clinical, operational, and administrative excellence.

Reports to: Outpatient Clinical Director

What will you do in this role:

Maintains supply of therapeutic tools such as worksheets, videos, and games for clinician use

Per the therapist dictation maintains the programming schedule

Supports with charge reconciliation and entering as required

Supports team with patient group assignments and coordination efforts

Provides impeccable customer service to patients, families, referral sources, and stakeholders

Supports with vital and UDS capture as needed

Completes DCAR reporting in a timely and accurate fashion

Supports in organizing and filing paperwork

Maintains staff schedules and ensures staffing for the program

Monitors and records attendance including tardiness and absences

Communicates with treatment team to ensure chart compliance

Interfaces with others to ensure completion of physician follow-ups from CPE

Manages Family Session Schedules as required by program

Work with the business office and the utilization review department to ensure payment for services

Preform pre-certifications and concurrent reviews

Develop relationships with payer sources

Interfaces with UR department to ensure service coverage for patients

Maintain a positive working relationship with referral sources, community agencies and organizations

Maintains program and patient information and data to create reports, census, and assist the Business Office in reporting

Schedules CPEs, nursing assessments, H&P and psychosocial assessment with appropriate clinician and per required timeframe

Schedules or completes UDS collections, including random screenings

Ensures orders are obtained for patients prior to starting services (as applicable)

Actively participate in the therapist's discharge planning needs

As directed creates appointments, starts follow up care process and completes interfacing with organizations

Cross trains and supports in various outpatient functions including PCA, transportation, and financial counseling

Conducts appointment reminder calls

Collects copays and deductibles as applicable

Manages organizational tools to ensure efficient operations including bed boards/group room assignments, treatment team schedule, flash reports, etc

Other responsibility and duties assigned by leadership

Qualifications

Education: High School Diploma/GED preferred.

Certifications: CPR and De-escalation certification required or obtain within 30 days of hire.

Additional Requirements:

CPR certification and Crisis Prevention Training (CPI) within 30 days.

Why Join us:

We believe that investing in our employees is the first step to providing excellent patient care. In addition to your base compensation, this position also offers:

Comprehensive Benefits: Multiple levels of medical, dental and vision coverage tailored benefit options for part-time and PRN employees, and more.

Financial Protection & PTO: Life, accident, critical illness, hospital indemnity insurance, short- and long-term disability, paid family leave and paid time off.

Financial & Career Growth: Higher education and certification tuition assistance, loan assistance and 401(k) retirement package and company match.

Employee Well-being: Mental, physical, and financial wellness programs (free gym memberships, virtual care appointments, mental health services and discount programs).

Professional Development: Ongoing learning and career advancement opportunities.

EEOC Statement

"Cottonwood Springs is an Equal Opportunity Employer. Cottonwood Springs is committed to Equal Employment Opportunity for all applicants and employees and complies with all applicable laws prohibiting discrimination and harassment in employment."

Lifepoint Health