Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support a short-term Contract assignment in Encinitas, California. In this role, you will help maintain accurate payment operations by reviewing invoices, validating approvals, and ensuring financial records meet established municipal and state standards. This opportunity is ideal for someone who brings strong accounts payable experience, excellent attention to detail, and confidence working in a structured accounting environment.

Responsibilities:
• Examine a high volume of invoices to confirm accuracy, supporting documentation, account coding, and adherence to local procedures.
• Prepare payment batches by confirming each invoice has received the proper authorization before release.
• Review transactions that require dual approval, including disbursements at or below established payment thresholds.
• Use Tyler Technologies financial software to process accounts payable activity and verify transaction details.
• Manage Cal-Card purchase activity by matching charges to backup documentation and resolving discrepancies.
• Confirm that invoice handling and payment activity align with applicable state regulations and city policy requirements.
• Maintain organized financial files and payment records to support internal review and audit readiness.
• Assist with journal-related accounting support as needed in coordination with the broader finance team.• Hands-on experience in accounts payable, including invoice review, payment processing, and record maintenance.
• Strong knowledge of account coding and the ability to identify incomplete or inaccurate invoice information.
• Experience supporting check runs and electronic payment processes such as ACH.
• Familiarity with Tyler Technologies Munis or similar government financial systems.
• Ability to work accurately with detailed financial information while managing deadlines.
• Understanding of approval workflows, compliance standards, and documentation requirements in a public sector or structured accounting setting.
• Experience reconciling purchasing card transactions and supporting sales tax-related review processes.