Purchasing Coordinator

Job Description

Job Description

Homes by WestBay & Casa Fresca Homes offer a new kind of home building experience with a focus to deliver an exceptional homebuilding experience at an outstanding value. Recognized both nationally and regionally for our award-winning new home designs, we offer new single-family homes for sale throughout the finest new communities within the Tampa Bay area. Founded in 2009, we have evolved into the largest, privately owned new homebuilder in the Tampa Bay and Central Florida markets.

We are seeking a Purchasing Coordinator to join our growing Homes By WestBay purchasing team. The Purchasing coordinator will be responsible for bid evaluation, negotiation between vendors, contractor selection, and contract documentation. This position manages all contracts, work orders, purchase orders and expense controls, with the goal of securing the best value at a fair and reasonable cost.

General Responsibilities:

• Drive down construction costs to make Homes by WestBay the most efficient competitor possible.
• Vendor recruiting to facilitate 100% timely completion.
• Maintain an adequate trade partner base to facilitate even flow construction operations.
• Maintain accurate structural and design options for each assigned community and plan.
• Review and analyze bids from existing and prospective trade partners as directed by the Director of Purchasing.
• Maintain accurate plan specific budgets.
• Maintain and operate procurement and contract management system (Newstar) on a day-to-day basis.
• Manage a group of assigned communities.
• Work closely with other staff and Departments (i.e., Product Development/Design/Accounting) to establish bid pricing and maintain a pricing schedule for assigned vendors.
• Provide Director of Purchasing with monthly budgeting of brick-and-mortar costs.
• Assist the Director of Purchasing with researching and implementing new products, construction processes and/or services.
• Meet all deadlines and schedules assigned by Director of Purchasing.
• Other duties and responsibilities as assigned by Director of Purchasing.

Job Qualifications

• A high school degree is required; however, a four-year degree in Business, Engineering or Construction Management is preferred.
• Minimum of 1 year experience in construction field (at least 6 months in purchasing or estimating preferred).
• An overview knowledge of standard residential building practices, including structural elements and product installation means and methods.
• Ability to read and understand all house construction plans, plot plans, specifications, and geologic reports.
• Thorough understanding of the purchasing function and of effective, valued-added negotiation practices.
• Ability to comprehensively understand and evaluate the vendor’s business and the relative value to Homes by WestBay of the products or services offered.
• Proficient Microsoft Excel, Microsoft Word, Microsoft Outlook.
• Knowledge of Newstar Enterprise is helpful.

Competencies

• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives.
• Problem Solving - Identifies and resolves problems time efficiently; Gathers and analyzes information; Develops solutions; Works well in group problem solving situations; Uses reason. Collaborates with other departments to resolve common issues.
• Manages conflict and resolve problems in a professional manner.
• Oral Communication - Speaks clearly and persuasively; Listens and gets clarification when necessary; Responds informatively to questions; Demonstrates group presentation skills; Participates in meetings.
• Written Communication - Writes clearly and concisely; Edits work; Varies writing style to meet specific needs; Presents data effectively; Able to read and interpret written information.
• Negotiation skills - Influences others for the good of the organization.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote the quality of the product, processes and the customer experience; Applies feedback to improve performance; Monitors own work to ensure quality.
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Able to handle frequent change, delays, or unexpected events.
• Culture – Consistently promotes company culture and Mission Statement