Program Coordinator - Cottage 1-Victoria

Job Summary:
The Program Coordinator (PC) is responsible for the oversight, leadership, and care being provided within one residential setting. The PC is responsible for the daily well-being and safety of the clients he/she works with, training employees, and ensuring the client’s care plans are being followed while also assisting clients with all activities of daily living (ADLs), personal cares, and program implementation and data collection. Ensures adequate supervision of clients; assists with household maintenance and housekeeping.

Mount Olivet Rolling Acres – MORA – is a diverse and inclusive nonprofit that has supported adults, seniors and children with developmental disabilities, behavioral health needs as well as age-related and chronic medical conditions for over 50 years in the Twin Cities metro.

MORA provides an array of services: Adult Day Services, Contracted Case Management, Community Supports, over 30 Residential Homes, Respite, Therapeutic Recreation, Training for Guardians & Families, and a unique therapeutic Summer Camp for Youth with Autism. Our Metro Crisis Coordination Program (MCCP) offers a safety net of crucial and cost-effective services for adults and children.

Schedule:
Week 1
Mon 6am-2pm, Tues 6am-2pm, Wed 6am-2pm FLEX, Thurs 6am-2pm, Fri 6am-2pm
Week 2
Sun 7am-2pm, Mon 6am-2pm, Tues 6am-2pm, Wed 6am-2pm FLEX, Thurs 6am-2pm

 

Hourly Base Rate : $20.50      + $1.00 additional for site location
Weekend differential +$2.00 hour for hours between Fri 10pm and Sun 10pm
Overnight differential +$1.00 hour for hours between 10pm and 6am

$1,500 retention bonus for full-time staff & $750 for part-time staff.  Paid out over 1 year.

Key Duties and Responsibilities:

• Assists clients with daily cares, medical needs and supports, ADL's and mental Health supports
• Assists individuals with a daily routine, providing opportunities for choice and presenting creative options as needed. The daily routine includes, but is not limited to: hygiene, domestic tasks, leisure time usage, grooming, socializing, budgeting, money usage, safety and health, studying, homework completion if applicable, and participating as a member of the community.
• Plan and implement recreation, leisure and community activities
• Demonstrates an understanding of the person as a unique individual and how to implement programs in accordance with the Support Plan (SP), Health Care Plan (HCP), and other supporting 245D documentation
• Provides person-centered services demonstrated through practice, action, and language
• Provide advocacy and assist in emergency situations, including emergency room or urgent care visits
• Completes all mandatory training either determined by MORA or 245D regulations
• Reads and follows company policies and procedures
• Remains awake at all times unless working an assigned sleeping shift.
• Documents program data and daily log information accurately and in a timely fashion  
• Collaborate with the team to complete other duties as assigned or as needed
• Checks their MORA email each shift, utilizes SharePoint and Teams as necessary to complete documentation and remain current on MORA and client information
• Works harmoniously with and shows respect to all internal and external individuals
• Communicates effectively with others at work verbally and in writing, using the primary spoken language of clients in the home
• Administers medications following medication administration guidelines
• Attend Medical Coordinator trainings and drop ins as needed
• Ensures adequate supervision of clients, including remaining on shift until a replacement employee arrives
• Maintains confidentiality in accordance with HIPPA and MORA policies and procedures.
• Drives to/from and accompanies client(s) at appointments and community activities using a company vehicle during all hours of operation
• Trains new employees and assists team members to understand client care plans, ADLs and active treatment
• Responsible for the overall healthcare management for the clients in conjunction with the Medical Coordinator (if applicable).  If there is not a medical coordinator for the site, essential job duties for that position are the responsibility of the PC (if delegated).
• Participates in the planning of and being a part of the interdisciplinary team (IDT) client meetings
• Maintains and performs proper administration and documentation of all prescribed medication, treatments, diets, or as otherwise directed by the SP and/or SP-A.
• Prepare meals following planned menu for clients in the home and complete weekly food ordering unless delegated where appropriate
• Assists with daily housekeeping and household maintenance
• Assists individuals supported in establishing and maintaining community relationships and facilitating friendships.
• Maintains a working knowledge of person(s) history, skills, areas of vulnerabilities, habilitation plans, and emergency procedures.

Additional Essential Job Responsibilities :

• Assists Program Supervisor in the assessment and development of client program goals. Implements and monitors the program goals and the data collection by the house team
• Liaison with day programs, guardians, and case managers. Works closely with the IDT to ensure continuity of care between providers
• Oversee the house and client documentation and works closely with the Program Supervisor in ensuring that they are maintained according to MORA expectations and licensing standards
• Ensure fire and weather drills are completed according to licensing determined frequency unless delegated where appropriate
• Works closely with the Program Supervisor and Employee Scheduler to ensure that all shifts including day program closures are placed on the WorkSchedule and are filled
• Based on guardian financial approval, shops for personal needs unless delegated where appropriate
• Responsible for oversight of household communications (email, phone, communication book, house calendar)
• Responsible for house financials, including but not limited to the monthly financial audit, oversight of client accounts, and petty cash
• Completes quarterly progress reports for clients, ensuring they are being sent out
• Responsible for overall household maintenance, housekeeping and ordering (groceries, office supplies, cleaning supplies) unless delegated where appropriate
• Completes quality improvement tool (Radar) unless delegated where appropriate
• Completes MORA Scorecard monthly
• Completes Census of client leave days
• Picks up and delivers mail to the Victoria office as needed

Positions that include flex hours:

• Flexible hours are to be used based on the client needs, including but not limited to; client annual meetings, medical appointments, and day program closures.
• Flex time is also used to provide oversight and management of administrative tasks within the home, including but not limited to; assisting with training, house schedules, onboarding employees, 245D licensing visits, 245D progress reports, ordering, MORA Scorecard, and other pertinent matters within the home.
• Flex hours are to be used on-site.  All off-site flex hour usage must be business-related and approved by a supervisor.

Desirable Qualifications:

• Interest and/or experience in working with persons with Developmental Disabilities in a healthcare oversight capacity

• Leadership experience and/or training in disability services
• 3-5 years of experience with clients with intellectual and developmental disabilities and medical coordination needs
• Strong ability to work with and support a team in understanding client healthcare needs, management of a team and client care plans, and working closely with the IDT and MORA Team (PD, PS, MC, Nurse)
• Designated Coordinator status related to Human Services
• Bachelor’s degree or higher in the Human Services field, including, but not limited to: Social Work, Sociology, Special Education, Rehabilitation, Counseling or Psychology

Required Qualifications:

• Must pass Department of Human Services background check and maintain qualified status
• Must not be excluded from working in government health programs by the Office of Inspector General
• Must be able to successfully meet company’s physical job demands
• Must have a valid current driver’s license and must have vehicle insurance as required by state law
• Successful completion of Medication Administration class with 80% or greater, regularly passes medications using correct procedure without error
• Ability to use the computer and do so in alignment with client needs for healthcare and overall care

Benefits: Full time employees receive a comprehensive and competitive benefit package, including:

• Medical insurance with company sponsored health reimbursement account and health savings account
• Dental insurance
• Life insurance; employee, spouse, and children’s coverage options
• Long-term disability 
• Flexible spending; medical and dependent care
• 403B retirement plans that match after 1 year of employment
• Paid time off up to 3 weeks annually which increases after the first year of employment
• Opportunity for usage of our private vacation property west of Duluth (McGregor, MN)
• Awards for outstanding employee performance and promotion opportunities
• Generous tuition reimbursement and scholarship opportunities!
• Many opportunities for advancement. Mount Olivet Rolling Acres promotes from within.

Cherishing the big-hearted heritage of our beginnings, we actively advocate for equity and inclusion for the individuals we serve and for our employees.  Healthy. Happy. Human. Join us. 

MORAcares.org/careers/

Mount Olivet Rolling Acres is an Affirmative Action and Equal Opportunity Employer.  Mount Olivet Rolling Acres does not discriminate against applicants on the basis of their race, color, national origin, religion, creed, disability, age, sex, sexual orientation, gender identity, marital status, familial status, or status with regard to public assistance, or membership or activity in a local human rights commission.

 

Mount Olivet Rolling Acres

7200 Rolling Acres Road
Victoria, MN 55386

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