Project Coordinator

At JH Kelly , we’re seeking a highly organized, detail-oriented, and proactive Project Coordinator to support our Special Projects Group . If you thrive in a fast-paced environment, excel at coordinating people and schedules, enjoy being the communication hub between field and office teams, and take pride in keeping projects running smoothly, this is your opportunity to contribute to a legacy construction leader. This role is based in Portland, OR. About Us Celebrating over a century of excellence, JH Kelly is a fourth-generation, family-owned construction powerhouse known for tackling complex commercial and heavy industrial projects. With offices in Vancouver, Longview, Seattle, Bellingham, WA, and Milwaukie, OR, we’re an industry leader fueled by an award-winning team committed to safety, quality, and a dynamic, tight-knit culture. Pay Range: $25 – $45 per hour, (DOE) FLSA non-exempt (OT eligible). Benefits Package Comprehensive Medical/Vision/Rx – Dental/Ortho Coverage: JH Kelly pays 87.5% of total premiums. Paid Vacation and Holidays: Generous PTO model to support work-life balance. 401K: 50% company match on the first 6% of employee contributions. Life Insurance, AD&D, STD & LTD: Paid 100% by JH Kelly. Annual Performance Bonuses: Opportunity for additional compensation based on performance. Profit Sharing: Participate in JH Kelly’s profit-sharing program. Averaging 9% of total compensation over the past 10 years. Labor Coordination & Dispatch Coordinate and schedule field manpower across multiple projects and service needs. Confirm job readiness with clients prior to dispatching field teams. Adjust schedules in real-time to address changing priorities, delays, or field conditions. Provide labor forecasting based on active and upcoming workload. Project & Administrative Support Set up and maintain jobs in project management and accounting systems. Assist Project Managers with project documentation, contracts, and job tracking. Support bid and proposal preparation, including tracking addenda and deadlines. Create and maintain submittals, job binders, and project manuals. Assist with procurement of materials and equipment, including issuing purchase orders and tracking deliveries. Maintain accurate and organized job files throughout the project lifecycle. Support job closeout activities, including documentation and coordination with subcontractors. Communication & Coordination Serve as a liaison between Project Managers, field technicians, vendors, clients, and internal departments. Communicate scheduling updates, job status, and critical project information to all stakeholders. Collaborate with billing and accounting teams to support timecard entry and invoicing processes. Additional Responsibilities Assist with budget tracking and project cost support. Perform additional duties and special projects as assigned. What You Bring Experience: Minimum of two (2) years of experience in a Project Assistant, Administrative, Dispatch, or Coordination role. Construction, HVAC, plumbing, refrigeration, or related trade industry experience preferred. Strong customer service experience. Education: High school diploma or equivalent certification. Trade school or industry-related education preferred Technical Skills: Proficiency in Microsoft Office (Word, Excel, Outlook). Experience with project management, scheduling software, and ERP systems (Sage/Timberline preferred) Skills & Mindset: Strong time management and organizational skills with the ability to prioritize competing demands. Excellent verbal and written communication skills. Effective problem-solving and decision-making abilities. Ability to manage multiple inputs from various teams and stakeholders. High adaptability in a fast-paced, high-demand environment. Strong interpersonal skills with a customer-focused mindset. Self-motivated with the ability to work independently and as part of a team. Physical Requirements This office position requires the ability to sit for extended periods while working at a computer. Candidates must have the ability to perform repetitive tasks such as typing and using a mouse. Occasional standing, walking, bending, and reaching are necessary. The role also requires good manual dexterity and hand-eye coordination for handling office equipment weighing up to 20 pounds. The ability to communicate clearly and effectively, both verbally and in writing, is essential. The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Equal Opportunity Employer, including disabled and veterans. #J-18808-Ljbffr JH Kelly, LLC