Project Management Specialist, Regional

Capital Planning and Facilities (CPF) works to ensure that Indiana University (IU) campuses are beautiful, functional, and sustainable while supporting excellence in teaching, learning, research, and community engagement across the entire university. Capital Projects (formerly named the University Architect's Office) provides architectural, interior design, construction management, engineering, and quality assurance and safety services for capital projects on all IU campuses. Capital Projects staff oversees the creation or modification of any physical facility on any IU campus - whether it's a building, space within buildings, or campus grounds.

Capital Projects staff strive to create a physical environment that enriches teaching, learning, and research activity at IU - all with an eye toward ensuring that campus facilities are sustainable for the future aligned with campus master plans . Our staff oversee the work of external consultants (architects and engineers) and construction contractors hired for major IU projects , act as the university's representatives and project managers, and work with our university partners to ensure systemwide standards are being met .


Job Summary

Department-Specific Responsibilities

• Serves as dedicated point of contact for regional campuses on all capital projects.
• Responsible for managing the design and/or construction process of capital improvement projects on 5 regional campuses, assuring projects are designed in compliance with university, state, and federal standards and completed on schedule, within budget, and in compliance with contractually defined scope and quality standards. Projects can be high profile and may have difficult features such as demanding schedules, fixed budgets, or difficult locations, and have a significant impact on operations.
• Develops project programs and manages and supervises the design and construction process of a group of projects.
• Manages selection of and work and performance of design professionals, contractors, and other third parties associated with projects.
• Manages contract development and execution, design errors/design omissions, change orders and claims, etc.
• Reviews design for code compliance and compliance with current campus design standards/guidelines and industry best practices.
• Recommends updates to campus design standards/guidelines.
• Reviews bids received analyzes any bid irregularities and recommends contract awards to administration.
• Resolves issues related to assigned projects and serves as a liaison between departmental staff and administration.
• Meets with customers to assess needs and expectations and monitors the performance of the project team. Responsible for the project decision-making process and ensuring project team members, associated campus partners and customers are aware of any changes.
• Leads thorough and effective project coordination among internal and external participants for the entire project duration.
• Reviews and recommends budgets and funding alignment while attaining quality-driven, functional, and aesthetically pleasing project results within the approved project budget.
• Manages complex budgets and contracts that are funded by multiple sources, including an appropriate contingency.
• Manages and provides expert advice for the development and management of project schedules throughout the project lifecycle assuring desired project completion dates are met.
• Provides expert advice to leadership on the formulation of project schedules. Determines needs of the project team to ensure completion of all project tasks. Manages schedules actively and accurately during projects to enforce contract requirements.
• Provides technical support and guidance to other project managers.

General Responsibilities

• Manages large projects of the most complex nature, from start to finish, ensuring on time completion within budget.
• Analyzes, tracks, forecasts, and reports on project metrics and shortfalls.
• Communicates ongoing changes in tasks, goals, or performance.
• Supervises and trains project staff as needed.
• Develops and maintains project schedules, goals, and communication.
• Leads teams using matrix management to develop, evaluate, and revise project processes.
• Collaborates with other departments to ensure that project objectives are achieved within established time frames.
• Participates in client meetings, contract finalization, and development of requirements and specifications.
• Provides guidance and support to less experienced peers.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.


EDUCATION

Required

• Bachelor's degree in a relevant field.

Preferred

• Master's degree in a relevant field.

WORK EXPERIENCE

Required

• 5 years of relevant experience.

SKILLS

Required

• Ability to drive multiple projects to successful completion.
• Demonstrates project management skills.
• Proficient in English with written and verbal communication skills.
• Excellent organizational skills.
• Excellent collaboration and team building skills.
• Demonstrates time management and priority setting skills.
• Highly thorough and dependable.
• Ability to lead/manage others.

Preferred

• Demonstrates experience and advanced skills in project management/project communication.
• Demonstrates experience and advanced skills in architectural design and design critique.
• Excellent verbal and written communication skills.
• Demonstrates experience in architectural contract document preparation and detailing and cost estimating.
• Experience with AutoCAD and REVIT.
• Demonstrates ability to work with and manage a team.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.


Work Location

Indianapolis, Indiana

This is an in-person position.


Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure .


Job Classification

Career Level: Advanced

FLSA: Exempt

Job Function: General Administration

Job Family: Project Management

Click here to learn more about Indiana University's Job Framework.


Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.


Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .


Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at View email address on click.appcast.io or by visiting IUPD.


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