Recruiting Coordinator

Job Description

Job Description

Job Description

The Recruiting Coordinator works closely with a team of recruiters in a fast-paced recruiting organization to manage end-to-end recruiting activities and support a positive candidate experience. This role serves as an integral partner in building strong candidate relationships and often provides candidates with their first impression of the organization. The position is ideal for someone who is highly organized, communicates effectively, can shift priorities quickly, and is excited about helping to build a high-performing organization of talented individuals.

Responsibilities

• Schedule interviews and phone screens by working directly with candidates and hiring stakeholders, including arranging travel logistics for visiting candidates when needed.
• Update candidate records and job postings in recruiting systems to ensure accurate and current information, and support processes that confirm new hires.
• Provide timely follow-up correspondence to candidates regarding their recruiting status via phone and email, maintaining a professional and courteous tone.
• Track recruiting activities and prepare weekly reports that summarize candidate status, pipeline progress, and scheduling metrics.
• Coordinate post-interview debrief meetings, including organizing attendees and preparing debrief materials for hiring teams.
• Identify opportunities to improve the candidate experience and enhance scheduling efficiency, offering suggestions and implementing process improvements where appropriate.
• Assist in the coordination of additional recruiting activities as needed, such as event support, communications, and administrative tasks related to recruitment operations.

Essential Skills

• At least 1 year of experience as a recruiting coordinator or in a coordination-focused role.
• Proficiency with MS Word, Excel, and PowerPoint for documentation, reporting, and presentation support.
• Bachelors degree.
• Strong scheduling and calendar management skills, with the ability to handle multiple interviews and meetings simultaneously.
• Solid administrative and coordination capabilities, including managing records, documentation, and logistics.
• Effective written and verbal communication skills for interacting with candidates and internal stakeholders.
• High attention to detail to ensure accurate data entry, precise scheduling, and thorough follow-up.

Additional Skills & Qualifications

• Demonstrated customer focus, with a commitment to providing a positive and professional candidate experience.
• Exceptional organizational skills, including the ability to prioritize tasks and manage competing deadlines.
• Strong oral and written communication skills, with clear, concise, and professional messaging.
• Ability to work effectively in a fast-paced, quickly changing environment and adapt to shifting priorities.
• Experience coordinating meetings, debriefs, and other team activities in a recruiting or operations setting.

Work Environment

The role operates within a dynamic, fast-paced recruiting organization that emphasizes collaboration, responsiveness, and continuous improvement in candidate experience. You will work closely with recruiters, hiring stakeholders, and candidates, primarily using standard office productivity tools such as MS Word, Excel, and PowerPoint, along with recruiting and scheduling systems. The environment involves frequent schedule changes, tight timelines, and the need to manage multiple tasks simultaneously, making strong organization and adaptability essential. Work is typically performed in a professional office setting, with a focus on clear communication, attention to detail, and a polished, business-appropriate appearance.

Job Type & Location

This is a Contract position based out of Arlington, VA.

Pay and Benefits

The pay range for this position is $26.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Arlington,VA.

Application Deadline

This position is anticipated to close on Oct 15, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on us.fitly.work for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.