Non-Clinical - Admin Assistant

Administrative Business AssociateThe Administrative Business Associate provides a shared model of support for multiple leaders for improved efficiencies across administrative activities and project coordination tasks. The position aims to optimize leaders' time and screen content to ensure they can focus on potential risks and decisions at the right time. The Administrative Business Associate must have knowledge of hospital and department goals, objectives, and policies. Comfort utilizing new technologies and assisting process improvements is essential.Responsibilities include optimizing leaders' time by providing calendar management for meetings, conferences, and appointments. Coordinating activities and resources for department-specific projects, including meeting agendas, project plans, and follow-ups is a key function. Facilitating meetings and special events to capture notes and distribute synopses for attendees and assigned leaders is required. Providing best practices and feedback on technology and automation to optimize workflow within the division is essential. Coordinating timekeeping and payroll as necessary for the department is also part of the role. Responsibilities include screening and directing calls, mail, and visitors while answering inquiries when needed. Preparation of communications, reports, and presentations with direction from assigned leaders and support from other stakeholders as needed is required. The ability to leverage existing and emerging technologies to perform general clerical responsibilities is expected. Maintaining and distributing departmental supplies is also part of the role. Maintaining personal and confidential information in accordance with established procedures and policies is essential. Greeting visitors and responding to basic inquiries regarding the department while maintaining knowledge of regulations and policies is necessary. Performing other related duties as required completes the responsibilities of the position.