Trade Show and Event Coordinator

Job Description

Job Description

Description

Cotton Holdings, Inc., is a diversified holding company with subsidiaries that provide property restoration and recovery, construction, roofing, logistical support, temporary workforce housing, and culinary services to public and private entities worldwide. Cotton combines this diverse suite of services with top talent, innovative technology, and a large inventory of company-owned assets, to offer clients a total solutions package in support of disaster events and large development projects, including complex work environments. 

I. Summary (Scope of the Job) Cotton Holdings is currently seeking a self-motivated, results-focused, detail-oriented marketing professional in Houston, Texas. This is a great opportunity for an individual who thrives on deploying both the art and science of marketing to drive aggressive revenue growth. We are looking for a team member who is self-motivated and radiates a can-do positive energy, capable of working through ambiguity to execute marketing requirements that build the brand and explicitly produce high-quality sales leads. In this role, as the Marketing Coordinator, you will have a leading part to play in a growing Marketing Team that supports a fast-moving Business Development Team. This is a great career-making opportunity to deliver major results at Cotton.
Major Responsibilities

• Assist with coordinating and managing industry product/services marketing events from start to finish.
• Responsible for set-up, support and execution for various industry events including, but not limited to trade shows, conferences, training, forums, networking receptions, media partnerships, social events, etc.
• Coordinate event logistics, including but not limited to researching venues, aggressively negotiating costs, catering, transportation, shipping, registration, hotel reservations, restaurant reservations, collateral printing/displays, signage, audio/visual, electrical, on-site staffing, list acquisitions, virtual booth, reciprocal web links, restocking/ordering promo items, etc.
• Ensure proper process of show leads into CRM system and distribution to sales.
• Track and document client attendance and feedback where necessary.
• Negotiate with venues and industry organizations both to (1) reduce costs but also to (2) obtain free or low-cost signage placements, attendee lists, event email blasts, banner ads, etc.
• Interface with Content Development, Product Managers, Social Media Specialist to create pre- and post-event communications via email campaigns and social media.
• Build and present Information 
• Progress Reports for trade shows, conferences, forums, networking receptions, media partnerships, social events, sporting events, etc.
• Research potential conferences, events, trade shows, and venues to create possible opportunities for each division in the future.
• Sustain industry organization memberships within all divisions year to year.
• Update and manage the events slide on a week-to-week basis and brief key leaders on a weekly basis on the upcoming schedule.
• Maintain a detailed budget of all events and be responsible for submitting expenses and individual event budget management.
• Perform essential day-to-day administrative duties.Willing to travel 10%-30% of the time. 

III. Background Requirements

Education: 

• Bachelors' Degree in Business, Marketing, or related field Experience: 2-5 years proven experience of logistics and events coordination within a fast-paced, commercial organization.
• Experience negotiating with event vendors and suppliers to secure the best deal.
• Project management experience used to obviate or minimize the risks such as unforeseeable occurrences.
• Experience with jobs or projects where you consistently paid high attention to detail, multitasked and produced quality work in a timely manner.
• Demonstrated ability to build substantive relationships by picking up the phone and not overly relying on email.
• Proven ability to solve problems from start to finish, identify causes, recommend and implement solutions. 

Knowledge and Skills: 

• Possess excellent written, interpersonal, presentation and organizational skills.
• Strong communication skills; Bilingual preferred (English and Spanish).
• Thrive on coordinating all logistics and meeting tight deadlines, sometimes requiring extended hours at event venues. Some travel required.
• Can deliver and accept constructive criticism in a collegial, team-based environment.
• Are willing to work with people at all levels of the organization from the CEO to the interns.
• Enjoy a fluid, fast-paced, entrepreneurial work environment.
• Believe in Passion, Integrity, Excellence and Results.

Disclaimer

This Job Description indicates the general nature and level of work expected of the incumbent(s). It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent(s) may be asked to perform other duties as requested.

Equal Opportunity Employer/Veterans/Disabled

Cotton is proud to be an Equal Employment Opportunity, Affirmative Action, Veterans, Disabled and LGBTQ employer. Cotton promotes a respectful work environment of inclusion and is committed building teams that represents a variety of backgrounds, perspectives, skills, and experiences.

Applicants requiring reasonable accommodation with job search, or the application process should notify the Human Resources Department at View phone number on us.fitly.work.
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