Office Assistant 1 (NY HELPS)

Duties Description This position is located in the Real Estate Finance Bureau.


Duties:


• Gather, compile, and prepare data from manual or automated files, including Oracle database and spreadsheet logs for various reports, publications, records, etc. Design formats for various reports and forms.


• Review forms or applications for subject matter content, completion, and accuracy within the program segment of expertise and make an appropriate determination. Gather additional information as necessary.


• Use spreadsheets to generate certificates/receipts.

• Prepare and edit draft correspondence, including acceptance letters and other documents.


• Communicate by phone or face-to-face with paralegals, attorneys, architects, and IT staff to provide or gather information.


• Verify check or e-payment receipts for filing fee, calculate as needed, and assign registration numbers or renew files.

• Independently prepare written summaries and reports and apply REF procedures in support of assignments.


• Draft emails using templates to provide instructions on e-submission procedures, to respond to deficiencies, and to confirm filings are acceptable for submission.

• Create cloud links, create folders, download files, rename folders and files per file-naming convention, and upload files to the shared drive.

• Self-report work, assign filings, and track deficiencies using Excel spreadsheets.


• Process filings in a timely manner due to statutory deadlines.

• Must have the ability to lift 35 pounds several times a day.

• Perform other duties as assigned.

Minimum Qualifications NY HELPS:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).


For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.


At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.


NON-COMPETITIVE QUALIFICATIONS:


There are no minimum education or experience requirements for this title.

OTHER WAYS TO QUALIFY:

Reachable on the Department of Civil Service Eligible list for Beginning Office Assistant.

OR

Eligible for a lateral transfer or eligible for transfer under Section 70.1 of the Civil Service Law by having one year of permanent competitive service in an appropriate title. To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website.


OR


55 B/C: This position is eligible for 55b/c appointment, and candidates with 55b/c eligibility are encouraged to apply. To be eligible for a 55b/c appointment, candidate must be currently enrolled in the Civil Service 55b/c program and must meet the minimum qualifications listed above.


Additional Comments We are seeking talented and motivated support staff to work with our attorneys in the State's law firm. The selected candidate will be part of a fast-paced office, gaining experience while providing public service on behalf of the State of New York. The Attorney General serves the public interest of all New Yorkers in matters affecting their daily lives, enforcing laws to protect consumers, tenants, patients, workers, investors, and charitable donors. The office coordinates statewide civil and criminal investigations, promoting economic and social justice, encouraging harm-reducing public health strategies, and preserving the state's environment.


Careers with the State offer multiple benefits, including paid vacation leave (13+ days per year), sick leave, paid State holidays off, health insurance including vision & dental, entry into the NYS retirement (pension) system, education and training, eligibility for public student loan forgiveness, and job stability with promotional opportunities. Workplace flexibilities include multiple options for employees, including telecommuting (up to two days per week) and alternative work schedules.

HOURS
The agency's hours of operation are Monday through Friday, between 8:30 a.m. and 5:00 p.m. (37.5 hours/week). Scheduling determinations depend on the needs of each Bureau and will be communicated during interviews.


ADDITIONAL COMMENTS
For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller (OSC) in accordance with NYS Civil Service Law, OSC Payroll rules and regulations, and negotiated union contracts.

The Office of the NYS Attorney General (OAG) cannot provide sponsorship for work authorization. Candidates need to be authorized to work in the United States to be employed by this agency. It is incumbent upon employees to maintain work authorization for the duration of their employment with the OAG. This agency does not participate in E-Verify for work authorization purposes.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Bureau


Telephone View phone number on click.appcast.io


Fax


Email Address View email address on click.appcast.io


Address

Street Office of the New York State Attorney General


The Capitol


City Albany


State NY


Zip Code 12224


Notes on Applying HOW TO APPLY
In your submission, you must provide sufficient information to determine from your resume and/or cover letter that you meet the minimum qualifications stated above. If a certificate or degree is required to demonstrate that you meet the minimum qualifications, you must provide proof that you hold the required certificate or degree. To apply, please send your resume, cover letter, and a copy of your degree/transcript (if applicable) to View email address on click.appcast.io. Be sure to include the Vacancy # and Title of the position in the subject heading of your email.


Candidates from diverse backgrounds are encouraged to apply.
The OAG is an equal opportunity employer and is committed to workplace diversity.