Operations Administrative Assistant

Operations Administrative Assistant Alvarado Independent School District AISD Operations - Alvarado, Texas Open in Google Maps This job is also posted in Alvarado Independent School District , and ESC Region 11 District Consortium Job Board Job Details Job ID: 5907217 Application Deadline: Posted until filled Posted: Aug 28, 2026 5:00 AM (UTC) Starting Date: Immediately Job Description Job Title: Administrative Assistant Exemption Status/Test: Nonexempt Reports to: Department Director Dept./School: OperationsOffice Primary Purpose Under moderate supervision organize and manage the routine work activities of a central administrative department office and provide clerical support to a director or department head and other staff members. Qualifications Education/Certification: High school diploma or GED Special Knowledge/Skills: Proficient skills in keyboarding, data entry, word processing, and file maintenance Ability to use software to develop spreadsheets and databases and do word processing Ability to prioritize workflow to address the multiple needs of the supervisor or the department Ability to multi-task numerous complex administrative activities Basic math skills Effective communication and interpersonal skills Major Responsibilities and Duties Records, Reports, and Correspondence Prepare correspondence, forms, reports, manuals, and presentations for the department head and other department staff members. Compile, maintain, and file all reports, records, and other documents as required. Accounting Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations. Order and maintain inventory of office supplies and program equipment. Monitor and process personnel time records including leave requests and reports and submit in accordance with district procedures. Other Answer and respond to incoming calls, take reliable messages, and route to appropriate staff. Maintain a schedule of appointments and make travel arrangements for department staff. Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment. Receive, sort, and distribute mail and other documents to department staff. Maintain confidentiality of information. Follow district safety protocols and emergency procedures. Supervisory Responsibilities None. Mental Demands/Physical Demands/Environmental Factors Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours; occasional districtwide travel Mental Demands: Work with frequent interruptions; maintain emotional control under stress This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Position Type: Full-Time Job Requirements Citizenship, residency or work visa required Contact Information Renee Warner , Chief Administrative Officer PO Box 387 Alvarado, Texas 76009 Phone: View phone number on click.appcast.io Email: View email address on click.appcast.io #J-18808-Ljbffr Alvarado Independent School District