Senior Accountant Grants Contracts & Budget Management

Senior Accountant - Grants/Contracts & Budget Management

Bedford-Stuyvesant Restoration Corporation, founded in 1967, is the nation's first community development corporation nestled in the heart of Central Brooklyn in Bed-Stuy. Located at Restoration Plaza, a 300,000 square foot commercial complex that offers a mix of retail, dining, recreation and entertainment, this historic organization is steeped in its mission to close the racial wealth gap. We provide direct services across an economic mobility platform centered on workforce development, affordable housing/homeownership, community revitalization, small business development and arts and culture to 60,000 people annually.


About the Role

The Senior Accountant - Grants/Contacts & Budget Management General Managing Business Admin. & Compliance Officer and is responsible and accountable for processing grants/contracts claims, tracking grant/contact revenues and expenses and ensuring proper and accurate coding of grant/contracts revenues and expenses.


Key Responsibilities

Works cooperatively with the financial team and departmental/program staff to ensure the sound management of contracts/grants, as well as pass-through grants/contracts projects. He or She is responsible for the accurate and timely input and posting of financial activities for grant/contracts, as well as pass through grant/contracts projects to the accounting system, the timely reconciliation of assigned bank accounts, the timely completion and submission of claims to funding agencies, the development of grants/contracts budgets, communicating with funding agencies and departmental/program staff, producing, updating, reviewing and maintaining reports for grants/contracts, pass-through grants/contracts projects, including claims, general ledger, trial balance, balance sheet, and income statement, as well as associated excel worksheets. Prepare and present reports -budget vs actual & variance with projections.


Accounts Payable
• Reviews and approves Grants/Contracts check requests for input to the Accounts Payable system and ensures that check requests are contract compliant including that:
• Invoices meet funding agency and the organization's compliance and internal control standards, are in good form, and are fully and properly documented.
• Bids/quotes required by funding agencies and BSRC are attached
• Consulting contracts are current
• Check requests are properly authorized and approved
• If required, properly authorized purchase orders are attached
• Expenses are properly coded and classified
• Funding sources are properly and accurately identified
• Expenses are authorized under the funding source budget


Payroll
• Ensures that the payroll information for grants/contracts is accurate and in-line with budgeted allocations.
• Ensures that payroll staff receives pertinent payroll allocation information on a timely basis and payroll expenses are properly recorded against the correct fund, department and grant project id.
• Reviews the payroll register and makes necessary adjusting entries to ensure that payroll allocations are in-line with grant/contract budgets
• Meets with departmental/program managers and payroll staff to quickly resolve payroll issues.


Cash Receipts
• Reviews agency fund transmittal information on a monthly basis to ensure that cash receipts are properly coded and inputted to the correct fund, department and project/grant as well as the correct program year.
• Meets with the Cash Receipts Manager and departmental/program managers to resolve any cash receipt issues.
• Reviews the cash receipts system to ensure that cash receipts have been accurately recorded and ensures that mis postings and errors are immediately corrected.
• Posts cash receipts journals

Claims/Voucher/Billings
• Prepares monthly contracts/grants claims in accordance with contract requirements and submits claims to funding agency on a timely basis, as required under the funding contract
• Interacts with the funding agencies to ensure that claims are accurate and in compliance
• Interact with external budget analysis and contract managers to seek guidance and firm up compliance
• Attend trainings and workshop or meetings as they relate to your grants and are recommended or required

General Ledger Maintenance and Trial Balance Management
• Assists with the General Ledger Maintenance and Trial Balance Management, as assigned, which may include:
• Planning and directing ledger accounting for grants/contracts, and pass-through projects, including timely and accurate general ledger, inter-company, inter-funds, and inter-program accounting and maintenance, as well as accounts payable, accounts receivable, and payroll processing that reflects proper and accurate account classification and treatment of accounting transactions.
• Monitoring A/P reports, cash disbursement, cash receipts registers, and A/P suspense accounts, the prompt investigation and correction of questioned items, and the prompt clearance of open items for grants/contacts.
• Monthly monitoring of the general ledgers of grants/contracts projects for accuracy of classification, and treatment of accounting transactions, and the prompt corrections of mis postings and misclassifications.
• Reviewing journal entries for grants/contracts projects, to ensure they are properly and accurately coded.
• Ensuring grants/contracts have balanced trial balance, where appropriate.


Reconciliations, Closings and Annual Audits
• Responsible for the monthly, quarterly, and annual review, reconciliation and closing processes, for grants/contracts projects and associated excel worksheets, and meeting established processing, and reconciliation deadlines. This includes reviewing general ledger accounts for reasonableness, investigating unusual transactions, ensuring mis postings are corrected, ensuring that complete transactions are posted in accordance with GAAP, and ensuring that required schedules are completed on a timely basis, in accordance with established contractual and organizational deadlines.


Grants/Contracts Budget Development and Management
• In collaboration with departmental/program managers, is responsible for developing grants/contracts budgets on a timely basis.
• Responsible for coordinating with Funding Agencies and submitting grants/contracts budgets for approval on a timely basis.
• Responsible for preparing grants/contracts budget amendments and modifications for submission to funding agencies on a timely basis and.
• Performs timely and relevant grant/contracts budget variance analysis and investigations and makes recommendations for budgetary controls to Finance Management.


Grants/Contracts Management and Compliance
• Is the expert on contractual/grant requirements and ensures that departmental/program managers are aware of and operates within the guideline of contractual requirements.
• Ensures that the financial activities of grants/contracts are consistent with contractual requirements.
•• May participate in the development of internal controls, policies and procedures that meet the organization's contractual obligations.


Contracts/Grants Financial and Grants Audits and Compliance
• Participates as assigned in the financial audits and grants/contracts audits.
• Ensures that grant/contract audit processes are completed on a timely basis, information is provided to the auditors on timely basis, and corrective action plans are developed and implemented on a timely basis.
• Communicates with funding agency representatives on accounting matters and provides the funding agency representatives with requested accounting reports and information.


Internal Controls and Compliance
• Ensures that grants/contracts operate within the procedural and policy guideline of their contracts and the organization.
• Participates in developing, implementing, and maintaining auditing guidelines, timelines, and corrective action plans to ensure compliance with the contractual and governmental obligations of grants/contracts, as well as the organization's audit and internal control objectives.


Financial Reporting and Analysis, Fiscal Audits, A-133 Audits, Unaudited and Audited Financial Statements
• As assigned, participates in the timely preparation of accurate, complete and reliable, monthly financial statements and accurate trial balances for grant/contracts.
• As assigned, prepares timely and accurate schedules, unaudited and audited financial Statements, and notes to the financial statements, as necessary for contracts/grants.
• As assigned, provides timely and accurate A-133 information and reports including Federal Awards Schedule, for contracts/grants.


Other
• Is crossed-trained on accounts payable, cash disbursements, procurement, accounts receivable, cash receipts, and payroll functions and is able to back up these functions.
• Performs other accounting duties, as assigned.


Process Improvement and Performance Management
• Assists in developing and maintaining consistently structured accounting policies and procedures for assigned contracts/grants.
• Participates in the continuous improvement in accounting processes, reviews, analysis, and

investigations for contracts/grants, to enhance accuracy and efficiency in meeting established

deadlines, providing accurate and reliable financial reports, and maintaining contractual

compliance.

What you bring to the role
• Self-directed, solutions-oriented, multi-tasker, with strong communications and organizational

skills.
• Ability to work under pressure and tight deadlines and adept at managing peak work periods, and changing circumstances.
• Tenacious in meeting deadlines and willingness to work late and on weekends, if necessary, to meet claims submission, bank reconciliation, reporting and audit deadline
• Ability to work collaboratively across departments/programs and be responsive to internal and external inquiries.

Experience & Qualifications:
• At least 5 years progressive senior level accounting experience in non-profit accounting,

general ledger management and contract/grants management/accounting.
• Accounting or Finance Degree required.
• Experience with governmental programs including DHCR-Weatherization Assistance Program,

DYCD, HRA, DWCP and SBS a plus.
• Experience in preparing Federal Awards schedules and supporting documentation for A-133

audits desired.
• Extensive experience with computerized accounting software, and MS Office, particularly excel spreadsheets.

What We Offer:

Health/medical, dental and vision coverage, 12 paid holidays, a generous PTO bank of 4 weeks, paid sick leave, employee discount program, 403-B, employee assistance program, commuter benefits programs, and other forms of leave and benefits.


Salary/Hourly Range: $85,000 to 95,000

Application Process:

Please include a resume and cover letter outlining your interests and qualifications when applying for this position. (may include other requirements, e.g writing samples, graphic design samples, etc.)