Records Supervisor

Job TitleUnder regular supervision of the Records Supervisor, performs professional difficult administrative work in supervising the employees of the Records Division and its operation; provides assistance to the Records Supervisor; planning, coordinating, and implementing training for all new and existing Records employees; assist the Records Supervisor with reviewing processes to make them more efficient and effective; does related work as required or assigned.Examples Of DutiesExample of Duties: - Acts as division head in absence of the Police Records Supervisor - Assists the Police Records Supervisor with administrative tasks regarding staffing, performance appraisals, accreditation, audits and other related administrative duties - Provide leadership and supervision to Records Division personnel - Plan, conduct and maintain goal-orientated training for new trainees - Manager all training activities within the Records Division to include: new hire orientation, new hire training, assigning new hires to a trainer/supervisor, and refresher training for all division personnel - Review and evaluate daily observation reports completed by trainee and trainer/supervisor; takes corrective action to improve the level of performance; meets with trainer/supervisor to evaluate performance - Participate in the review, interview, and selection process of Records applicants - Assist the Police Records Supervisor with conducting BLET, Citizen's Police Academy, and other in-service training - Assist the Police Records Supervisor with employee recognition, morale and engagement activities - Maintain division roll call, roll call book, and schedule overtime as needed - Process expungements received from the Court - Attend meetings, including Command Staff meetings, in the absence of the Police Records Supervisor - Take and distribute Records Division Staff Meetings notes - Serve as a notary for the Records Division - Assist the Police Records Supervisor with developing and maintaining division policies and procedures - Oversee the Lexis-Nexis Online Reporting System - Ability to perform all duties of a Police Records Specialist and a Police Records Squad Supervisor - Serve as CJLEADS administrator Any other related work or duties as required or assignedTypical QualificationsEducation and Experience: Any combination of education and experience equivalent to a high school diploma and experience with records management systems modern office practices, and law enforcement data systems. At least 3 years of supervisory experience is required. Knowledge, Skills and Abilities: Comprehensive knowledge of law enforcement records management systems, state and national crime reporting standards; ability to establish and maintain effective working relationships with the public, other employees, and other officials; ability to supervisor and train others; ability to communicate effective orally and in writing; knowledge of department policies and procedures; ability to provide supervision and leadership to personnel.Supplemental InformationPhysical Requirements and Work Conditions: Must be able to lift or move up to 25lbs and work with large and small objects. This position works indoors and may be exposed to repetitive motion/operations and long periods of sitting. Supplemental Information and Requirements: Possession of a valid state of North Carolina driver's license, DCI certification, FTO certification, and CJLeads certification. Ability to become a Notary Public.BenefitsEMPLOYEE BENEFITS401a Contribution (employee match not required)Bus Pass ProgramEducation AssistanceEmployee Assistance ProgramEmployee Suggestion ProgramFamily and Medical LeaveFlexible Spending AccountsGroup Health InsuranceGroup Dental InsuranceJury Duty LeaveLife/Accidental Death InsuranceLong-Term Care InsuranceMilitary LeavePaid HolidaysPromotion from WithinRetirement/Pension Plan (State of NC)School LeaveShared LeaveShort-Term Disability InsuranceSick LeaveTrainingVacation LeaveWellness Program