Desktop Publisher

Job Summary We are looking for a candidate to complete desktop publishing as their primary responsibility and to tech‑edit proposals as a secondary responsibility. This candidate must be proficient in both MS Word, PowerPoint, Excel, and Adobe Acrobat and possess a strong eye for detail, organization, and brand consistency. Position Responsibilities Document Production & Formatting Design, review, format and finalize proposal documents created by technical writing teams. Create templates, presentations and compliance matrices in MS Word, PowerPoint, Excel, and Adobe Acrobat. Choose appropriate fonts and styles for text to maintain consistency and readability. Pay attention to font sizes, line spacing and other typographic elements to enhance overall visual aesthetics while adhering to solicitation requirements. Ensure all proposal materials meet corporate branding standards and solicitation requirements. Apply consistent styles, headers, footers, tables and numbering schemes across large, complex documents. Revise layouts and make corrections as necessary. Work with the graphic design team to incorporate images, illustrations and graphics into documents aligning them with the content and solicitation requirements. Adjust image placement and size for optimal visual impact. Review, edit and proofread documents to identify and correct errors in spelling, grammar and formatting. Ensure the final product adheres to the requirements and quality standards (clarity, consistency, and compliance). Ensure all materials adhere to solicitation instructions, evaluation criteria and company style guides. Collaborate with proposal teams to improve structure, flow and readability. Verify data accuracy, terminology consistency and proper document formatting. Support color team reviews (Pink, Red, Gold) and integrate feedback into final versions. Maintain version control and ensure quality and consistency across all volumes. Proposal Support Collaborate with proposal managers, writers and subject matter experts to prepare compliant, visually appealing deliverables through each color team (Pink, Red, Gold). Manage multiple proposal projects simultaneously while meeting tight deadlines. Prepare both electronic and print‑ready versions of proposals for submission. Convert and format content from various sources (Word, Excel, PDF, PowerPoint) into submission‑ready documents. Quality Assurance Conduct final quality checks for layout consistency, pagination, cross‑reference and overall design integrity. Ensure adherence to proposal instructions, compliance matrices and file naming conventions. Maintain version control throughout the proposal development lifecycle. Branding and Template Management Maintain and update proposal templates, style guides and visual assets to align with corporate identity. Support the development of reusable design and layout components to streamline future proposals. Collaboration & Communication Work closely with proposal teams to adhere to proposal schedules. Communicate proactively about progress, risks and resource needs. Provide creative layout solutions under time constraints while maintaining document quality. Basic Qualifications (Required Skills & Experience) Education: Associate or Bachelor’s Degree in Graphic Design, Communications, English, Marketing or related field (or equivalent experience). Experience: 8+ years of experience in desktop publishing, editing, proposal development, marketing or a government contracting environment. Must have at least a Secret Security Clearance or ability to obtain one. Other Qualifications & Desired Competencies Expert proficiency in Microsoft Word, PowerPoint and Adobe Acrobat (styles, templates and advanced formatting). Strong understanding of MS Teams and SharePoint. Experience supporting federal, state or local government proposals (RFP/RFQ responses). Understanding of proposal lifecycle and compliance requirements. Knowledge of Shipley proposal methodologies. Excellent attention to detail, organization and time management. Excellent written and verbal communication skills. Team‑oriented, flexible and dependable. Experience in Adobe Creative Suite a plus. Strong editing, grammar and writing abilities. Ability to manage multiple projects under tight deadlines. Physical Demands Ability to work in an office environment (constant). Required to sit and stand for long periods; talk, hear and use hands and fingers to operate a computer and telephone keyboard (frequent). Special Requirements U.S. Citizen, U.S. Permanent Resident (Green Card holder) or asylee/refugee status as defined by 8 U.S.C. 1324b(a)(3) required. Clearance Level No Clearance Salary $70,500 – $100,275 ITAR Requirement This position requires access to information that is subject to compliance with the International Traffic Arms Regulations (ITAR) and/or the Export Administration Regulations (EAR). Applicants must qualify as a U.S. person under the ITAR and the EAR, or a person to be approved for an export license by the governing agency whose technology comes under its jurisdiction. This position may require current U.S. Citizenship due to contract requirements. Benefits Benefits include medical, dental, vision, 401(k) with company matching, a 9/80 work schedule and a paid holiday shutdown. Additional benefits information can be found at Equal Opportunity Statement We are proud to be an EEO/AA Equal Opportunity Employer, including disability/veterans. AerVironment, Inc. is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Qualified applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, protected veteran status, genetic data, sexual orientation, gender identity or other legally protected status. #J-18808-Ljbffr AeroVironment