Property Management Maintenance Coordinator

Maintenance Coordinator

Salary: $65,000 to $75,000 | Full-Time | Kansas City Metro

We are a growing real estate company seeking a dependable, organized, and hands-on Maintenance Coordinator to oversee maintenance operations for a portfolio of over 600 rental homes across the Kansas City metro area. This role combines leadership, fieldwork, and administrative organization to ensure our properties are well-maintained and our residents receive excellent service.

You will lead a team of six maintenance professionals, coordinate with vendors, and keep our maintenance department running smoothly both in the field and within our property management software, Rent Manager.

Key Responsibilities

Maintenance Operations

• Assign, prioritize, and manage all maintenance service orders across 600+ rental units.
• Perform general maintenance and preventative repairs as needed.
• Conduct, schedule, and organize routine unit inspections.
• Work with contractors and vendors to complete repairs efficiently and cost-effectively.
• Support the renovation team to prepare units to be rent ready.

Team Leadership

• Lead, support, and coordinate a team of six maintenance technicians.
• Provide clear communication, expectations, and troubleshooting guidance.
• Manage the on-call rotation and participate in after-hours maintenance when needed.
• Maintain a clean, safe, and organized shop/warehouse environment.
• Promote efficiency, reduce waste, and uphold company maintenance standards.

Administrative & Software Management

• Keep our property management software (Rent Manager) fully updated with accurate work orders, notes, photos, and documentation.
• Organize inspections, maintenance schedules, and follow-up tasks within the software.
• Ensure all work orders are properly entered, assigned, monitored, and closed out.
• Track maintenance-related expenses, bill backs, and vendor invoices in Rent Manager.
• Run reports and use software tools to keep the maintenance department organized and accountable.

This position requires someone who is not only skilled hands-on but also consistent and dependable with administrative organization.

Resident & PM Team Communication

• Provide clear, courteous communication to residents regarding maintenance expectations and scheduling.
• Collaborate with the property management team to address concerns, bill backs, and property condition issues.
• Uphold a high level of professionalism with all residents, team members, and vendors.

Required Qualifications

• Strong, well-rounded knowledge of home and apartment maintenance.
• HVAC certification (or significant HVAC experience).
• Working understanding of plumbing and electrical systems.
• Valid driver’s license and reliable transportation.
• Smartphone capable of taking and uploading photos; ability to work from both phone and desktop.
• Basic hand tools and ability to lift heavy materials.
• Ability to pass a background and criminal check.
• Willingness to work throughout the Kansas City metro area.
• Strong administrative and organizational skills required.

Application Requirement

In the application question asking if you have read the entire job posting, you must answer with the exact phrase "333". Applications without this phrase will not be reviewed to make sure those applying have read the job description.

Please include your resume and salary requirements when applying.

Benefits (after 90-day probationary period)

• 401(k)
• 3 weeks PTO
• Paid holidays
• Company work vehicle
• Insurance incentive
• Free gym membership