Medical Records Coordinator

Villa at Pine Place is seeking a Medical Records Coordinator to join their team! Under the direction of the Medical Records Director and/or Administrator, the Medical Records Coordinator is responsible for medical records through preparation, compilation, analysis, maintenance and filing. Maintains a well-organized system of closed and open medical records so that records are available to interdisciplinary personnel as need for resident care and other authorized activities.

Medical Records Coordinator Duties and Responsibilities:

• Assemble admissions records and files, including electronically.
• Maintain and adhere to records retention policies, destroying files when appropriate.
• Retrieve records for use by administrative or interdisciplinary personnel for resident care, quality improvement, incident tracking and investigation and other authorized purposes.
• Process and monitor completion of physician telephone orders to authorize administration of medication, treatments, therapies, and other services.
• Comply with federal and state laws concerning the release of information from medical records.
• Print and/or copy information as requested form authorized persons.
• File authorization for release of information in medical record.
• Maintain confidentiality of all information in the medical record.
• Audit charts for completeness.
• All other duties, as assigned.

Medical Records CoordinatorSkills and Abilities:

• Working knowledge of medical terminology, anatomy and physiology, legal aspects of health information, coding, and indexing is preferred.
• Working knowledge of Microsoft Office Suite.
• Ability to organize, multitask, prioritize and work under pressure.

Medical Records Coordinator Education and Experience:

• High School Diploma or GED
• At least one year of experience in a relevant role preferred.
• Previous EMR software experience strongly preferred.

Physical Requirements:

• Walking, reaching, bending, lifting, extended sitting, grasping, fine hand coordination, pushing and pulling, ability to distinguish smells and temperatures, all with or without the aid of mechanical devices is required.
• Limited potential for exposure to environmental hazards. Understanding and adherence to company safety standards and protocols required.

Villa Healthcare Benefits:

• Daily Pay & Competitive Compensation
• Tuition Reimbursement Program
• 401(k) with company match
• Medical Insurance
• Dental, Vision, and Disability insurance
• Employee Assistance Program (EAP)
• Access to Villa Perks, an Employee Discount Program
• Innovative Training Programs
• Opportunity for Growth and Advancement
• MI Bill 690 incentive eligible
• Paid Time Off
• And much more!

*The above company benefits apply to full-time employees working 30 or more hours per week. Eligibility for specific benefits may vary depending on employment status and location.

Why Villa?

At Villa, we believe great care begins with how we treat our people. When our team members feel supported, respected, and empowered, better outcomes follow for residents and their families.

Whether you're at the bedside or behind the scenes, your work matters here because every role contributes to someone's comfort, dignity, and healing. When you join Villa, you are not just building a career. You are becoming part of a team united by purpose.

We support our team members through mentorship, professional development, and a culture built on collaboration, trust, and growth, so you can continue to learn, contribute, and make a meaningful impact.

Villa Healthcare has a long and successful history of providing both short- and long-term skilled nursing care. We are committed to personalized, integrated care that considers the total well-being of every guest and their family members and goes beyond simply meeting expectations. This commitment is reflected in our empathetic and respectful culture, where we honor individual preferences and needs so each guest can feel at home while working toward optimal health outcomes.

At Villa, we believe in making people better, and our B.E.T.T.E.R . Service Excellence Code of Conduct guides how we show up every day. As a member of the Villa team, employees are expected to uphold these standards by B eing welcoming to all, E stablishing meaningful relationships, demonstrating T rust and respect, supporting T eamwork, E ngaging and communicating openly, and R ecognizing one another's contributions.

Villa Healthcare Facilities are Equal Opportunity Employers and do not discriminate based on any protected right such as race, color, nationality, gender, age, disability or any protected applicable right under the National Labor Relations Act.