Administrative Clerk - Finance (Part-Time/Temporary)

Part-Time Temporary Finance Office Assistant

This is a part-time, temporary position with an assignment length that may vary depending on departmental needs. The position is not expected to exceed six months and may conclude at any time.

Under general supervision, perform a wide range of general office tasks and clerical work in support of the Finance Department; file, process and distribute a variety of documents and correspondence; provide general office support and assistance to the supervisory and management staff; perform other duties as assigned.

This is a single-incumbent classification. The employee receives general supervision from the Assistant Finance Director and exercises no supervision.

Duties and Responsibilities

The duties listed below represent the various types of work that may be performed. The omission of specific statements of duties does not exclude them if the work is related or a logical assignment to this class.

• Provides administrative support and assists internal team members with completing department tasks and projects.
• File documents, reports, and correspondence for the department; maintain filing system and records.
• Prepare, type, and proofread a variety of documents including general correspondence and reports.
• Process requests for departmental information from the public or local, state or federal agencies in the form of reports, correspondence, etc.
• Accurately input and retrieve data and text.
• Perform other duties as assigned.

Employment Standards

• Knowledge of: Operations, services and activities of assigned department.
• General knowledge of City policies, procedures, services and activities.
• Pertinent Federal, State and local laws, codes and regulations.
• Basic principles and procedures of record keeping.
• Modern office procedures, methods and computer equipment.
• Operational characteristics of modern office equipment and tools including a computer.
• Occupational hazards and standard safety practices.

• Ability to: Operate a variety of modern office equipment including copiers, mail machines, facsimile machines, and computers, in a safe and effective manner.
• Enter data with quality and efficiency.
• Maintain an efficient records management system.
• Understand and follow oral and written instructions.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

Requirements

• High school diploma or GED
• One (1) year of related experience.

• Position requires regular in-person attendance which may include varying hours.

Supplemental Information

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, walk and stand; talk and hear; use hands to handle, feel or operate objects, tools or controls; reach with hands and arms; and perform repetitive movements of hands or wrists.

Specific vision abilities required for this job include close vision and the ability to adjust focus.

While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information and documents; analyzes and solves problems; uses math and mathematical reasoning; performs highly detailed work; deals with multiple concurrent tasks; and interacts with others encountered in the course of work.

The employee works in an office environment where the noise level is usually quiet. Certain positions within the classification may require availability to work flexible schedule.