Project Coordinator

Job Description

Job Description

Temporary Job Request Number: CWP - 1492 - Project Coordinator

Contingent Worker Information
Position Title Project Coordinator
NYPA Business Unit Information Technology & Cyber Security
Experience Level 1 (1-5 years)
Work Location White Plains Office
Anticipated Start Date Immediate
Duration of Assignment 12 month(s)
Project/Assignment Common App SGR Program
CWP Manager View email address on ziprecruiter.com
Date of Posting 08/04/2026
Due Date 08/19/2026

Work Schedule

Monday through Friday. 7.5-hour workday with .5-hour unpaid lunch. Paid for actual time worked; there are no paid vacation or sick days. During NYPA and Canals holidays, the business is closed, and no work is permitted. NYPA requires a hybrid schedule of a minimum of 3 days on-site, up to including fully on-site depending on department requirements.

CWPO Engagement Requirements

Candidates are REQUIRED to be local to Tri-State area and in W2 tax status as employee of Service Provider.

Fully remote positions are prohibited. Hybrid schedules are permissible with a minimum of 3 days on-site depending on assignment and can be fully on-site depending on business needs. Remote work privileges can be revoked at any time.

NYPA does not provide laptops. Instead, NYPA provides desktops and dedicated workstations which candidates will remote into from their personal equipment on virtual days.

If candidate does not have proper equipment, internet connection, or he/she is deemed to not work effectively from home, the hybrid privilege will be revoked.

Vendors must disclose foreign national status and all Visas at the time of candidate submission. Additionally, a Benefits Waiver and Ethics Disclosure will be required by all candidates during onboarding.

Submission Instructions

Your email submissions must contain:

• The LEGAL name of candidate (no aliases, monikers, or nicknames)
• Job Broadcast number in your email subject header
• Visa work authorization, if applicable

For job broadcasts outside your contractual compensation schedules, use competitive rates based on local and state compensation.

NYPA CWP staff will contact you if your candidate is selected to be interviewed, which is usually via MS Teams. Please inform your candidates that an interview does not indicate acceptance of the proposed labor rates.

NYPA prohibits the use of any AI tool during interviews.

For all questions or concerns, please contact Christine Prendergast at View email address on ziprecruiter.com.

Project Overview

We are seeking a highly organized and detail-oriented IT Project Coordinator to join our dynamic team. The IT Project Coordinator will support the management and execution of the Common App program ensuring timely delivery, adherence to project scope, and coordination among team members. This role is pivotal in driving the success of our IT initiatives, which in this program aims to ensures that all identified components, that are key to operation of the enterprise business applications and data, are upgraded to currently supported versions and End-of-Service and End-of-Life components are replaced.

Job Functions & Responsibilities

• Assist in the planning, execution, and closing of projects, ensuring alignment with organizational and program goals and objectives.
• Support vendor management ad procurement activities.
• Liaise with stakeholders to identify and define project requirements, scope, and objectives.
• Develop and maintain detailed project schedules, work plans, and status reports.
• Monitor project progress and handle any issues that arise, escalating as necessary to ensure project timelines are met.
• Prepare and present regular status reports to project stakeholders, including senior management.
• Facilitate effective communication and collaboration among project team members and stakeholders.
• Assist in the preparation of project documentation, including project partnership agreements, risk management plans, and post-project evaluations.
• Facilitate user acceptance testing (UAT) to ensure the application meets business requirements and user expectations.
• Utilize project management software to track project performance, specifically to analyze the successful completion of short and long-term goals.
• Ensure compliance with company policies, procedures, and standards throughout the project lifecycle.
• Assist in budget management and resource allocation for projects.
• Ensure adherence to PMO (Project Management Office) processes and methodologies, providing input to improve and streamline these processes.

Skills

• Strong understanding of project management principles and methodologies (e.g., Agile, Waterfall).
• Strong understanding of the software development lifecycle
• Proficient in project management software (e.g., MS Project, Planview, Procore).
• Strong analytical and problem-solving abilities.
• Effective communication and interpersonal skills.
• Ability to work both independently and collaboratively in a team environment.
• Capability to handle multiple projects simultaneously and meet tight deadlines.
• Experience with cloud platforms (e.g., AWS, Azure, Google Cloud).
• Ability to facilitate stakeholder meetings and manage stakeholder expectations.
• Capability to conduct training sessions and provide user support.
• Experience in change management and process improvement initiatives.
• Advanced analytical skills to assess project performance, identify trends, and make data-driven decisions.
• Proficiency in PMO processes, including project portfolio management, resource management, and risk management.

Education & Certifications

• Bachelor's degree in Information Technology, Computer Science, Business, or a related field.
• Certified Associate in Project Management (CAPM) or Project Management Professional (PMP) or equivalent certification is preferred.
• Certified ScrumMaster (CSM) or equivalent Agile certification is a plus.