PURCHASING ANALYST

Summary This is the second of four levels in the Purchasing series. Summary This is the second of four levels in the Purchasing series. Incumbents create and update technical specifications for invitations to bid and requests for proposals, and solicit quotes from contractors for minor projects. Responsibilities may include creating and revising product specifications; developing requests for proposals and invitations to bid; preparing specifications for minor construction projects; evaluating bids and recommending the awarding of bids to specific contractors; reviewing and approving invoices; recommending changes to purchasing policies and procedures; and providing work direction to Inventory Control staff. Examples of Duties (The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Other duties may be assigned.) Prioritizes and assigns work to Inventory Control staff; monitors the performance of lower level staff; and trains staff on work methods and procedures. Coordinates, oversees, and assists in activities related to procurement of supplies, materials, equipment, and services; reviews and approves requisitions and purchase orders within established guidelines; coordinates bidding processes; recommends changes to policies and procedures. Participates in bidding activities and processes, from concept through award, which includes writing specifications, reviewing bid results, recommending awards, creating bid packages, and/or performing other related activities. Prepares, reviews, interprets, and analyzes a variety of information, data, and reports which includes RFPs, bidding contracts and leases, invoices, and other related documents; makes recommendations based on findings. May prepare specifications for minor construction projects, including catch basin or driveway repairs. Performs other duties of a similar nature or level. SUPERVISORY RESPONSIBILITIES No direct full-time supervisory responsibilities; however, on occasion some temporary supervisory duties may be possible in conjunction with other support duties needed to assist the fleet and inventory manager. Requirements EDUCATION AND EXPERIENCE Bachelor's degree and three years purchasing experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. Prefer Bachelor's Degree in Accounting, Finance, Business, or related field. Licensing Requirements Valid Driver's License as per State law or requirement. Qualifications To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. KNOWLEDGE Purchasing methods and procedures; Specification writing techniques; Customer service principles; Bidding processes; Product specifications; Contract management principles; Project management principles; Computers and related software applications. SKILLS Prioritize and assigning work; Collect, analyze, and rationalize purchasing data and information; Perform value analysis; Procure materials and supplies; Prepare and analyze bid documents and responses; Prepare invoices and related records; Coordinate purchasing projects; Use computers and related software applications; Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to give and receive work direction. Supplemental Information Physical Requirements The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Positions in this class typically require: reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. NOTE The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. WORK SCHEDULES Varied work schedules allow our employees excellent work-life balance. Schedules vary by department and include the following: Part-time Full-time Temporary Rotating shifts 12-hour shifts 4/10s 9/80s 5/8s VACATION Vacation with pay begins accruing from date of employment. SICK LEAVE Sick leave begins accruing from the date of employment. Other Paid Leave Benefits Funeral Leave, Civil Leave (Jury Duty), and Military Leave HOLIDAYS Depending on the position the employee is hired into, employee receives the following paid holidays from the date of hire: New Year's Eve New Year's Day Martin Luther King Jr. Day Mardi Gras Day Good Friday Memorial Day July 4th Labor Day Veterans' Day Thanksgiving Day & Friday after Christmas Eve Christmas Day One (1) Personal Day RETIREMENT Employees are required to participate in the Parochial Employees' Retirement System of La. (Plan A) upon date of employment. Deferred Compensation A supplemental tax-free retirement account is offered through Nationwide Retirement Solutions. Contribution is the responsibility of the employee via payroll deduction. SOLUTIONS COUNSELING AND EAP Free professional help with personal problems for Calcasieu Parish Police Jury employees and their families. EMPLOYEE FITNESS PROGRAM The Parish pays an employee fitness allowance toward a fitness facility membership. Allowance is dependent upon employee attending their selected fitness program at least 8 times per month. ONSITE MEDICAL CLINIC Health Connection, the Calcasieu Parish Police Jury's onsite medical clinic, provides office visits for a $5.00 co-pay to employees and their Calcasieu Parish Police Jury insured dependents. LIFE INSURANCE Basic Life and AD & D - $10,000 Life and AD & D coverage for the employee is included with the health insurance at no cost to the employee. Supplemental Life and AD & D Employee can purchase term additional Life/AD & D in increments of $10,000 up to a maximum of $500,000.Term Life/AD & D is also available for an employee's spouse and eligible dependents. VISION A supplemental vision program is available to employees through Always Care. MAJOR MEDICAL Major medical insurance is offered for employees with options to add family to the major medical plan. DISCOUNTS Dell Computers Offers a special members' only store with discounts and monthly specials. Verizon Wireless Offers employee discounts for wireless service. Sprint Offers service discounts on Sprint and Nextel devices. AT&T Offers discount on service, free phones available, free shipping for online purchases, exclusive offers, sales, & packages. My Phone MD 630 Prien Lake Road, Suite C Lake Charles View phone number on click.appcast.io View email address on click.appcast.io Offers a discount to Calcasieu Parish Police Jury employees for mobile device repair services. Simply notify the staff that you are a Calcasieu Parish Police Jury employee and show your badge. Fix My Phone 3467 Nelson Road Lake Charles View phone number on click.appcast.io Offers a discount to Calcasieu Parish Police Jury employees for mobile device repair services. Simply notify the staff that you are a Calcasieu Parish Police Jury employee and show your badge. 01 Do you have a high school diploma or equivalent? Yes No 02 Do you have a valid Driver's License? Yes No 03 Are you a current Calcasieu Parish Police Jury employee? Yes No Required Question #J-18808-Ljbffr