Proposals Coordinator GPO

Do you want to be part of an organization that is making a difference in the lives of millions of people worldwide If so we want to hear from you!

QPS is seeking an experienced Proposals Coordinator to help keep our Lab Services proposals accurate organized and on time. Youll work with Technical Operations Business Development Finance and our Global Proposal Office (GPO) to coordinate proposals and budgets from the initial request through award.

This role also includes mentoring colleagues and coordinating team workloads although it has no direct reports.

QPS Story:

QPS helps pharmaceutical biotechnology and medical device companies advance drug development through laboratory and clinical research services. We offer a collaborative friendly environment where colleagues contribute to improving human health while developing their own careers. If this sounds like your ideal work environment then we would love to speak with you so apply today!

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The Job

• Support Proposal Office management in coordinating daily activities team workloads and priorities to meet deadlines and client requirements in our fast-paced environment.
• Oversee proposal and budget review finalization and delivery ensuring consistency with QPS standards procedures and templates.
• Work with clients and internal teams to resolve questions address issues and keep proposals moving involving management when needed.
• Maintain Salesforce and other shared repositories for proposals and purchase orders ensuring records are accurate and current.
• Support purchase order receipt and acknowledgment through Ariba or Coupa award-tracking and handoffs to Finance.
• Help Business Development colleagues navigate proposal processes and related systems.
• Serve as a resource for colleagues share guidance and assist management with tracking team performance and improving proposal quality efficiency and turnaround times.

Work Location

• This job will be 100% home-office based. (see Telecommuting Policy for full details)

Requirements

• Relevant education and extensive experience in proposals sales customer service or project management (or a combination of related experience) within CROs clinical research or regulated laboratory environments; 10 years preferred.
• An advanced degree in Science Business or a related field preferred.
• Strong knowledge of proposal processes from request through award with experience coordinating complex proposals across teams and locations.
• Clear communication strong organizational skills attention to detail and a practical approach to solving problems.
• Sound judgment in responding to requests adapting to different teams working practices and determining when to act seek clarification or confirm next steps.
• The ability to manage competing priorities in a fast-paced environment mentor colleagues and gain cooperation across departments.
• Proficiency with Microsoft Office and comfort working with proposal CRM (Salesforce preferred) and purchasing systems

Why You Should Apply

• Opportunities for learning professional development and career growth.
• Performance-linked bonuses and merit increases.
• Benefits including a company-matched 401(k) company-sponsored Life/AD&D insurance and short- and long-term disability coverage.
• Meaningful work supporting drug development in a collaborative global organization.

QPS LLC is an Equal Employment Opportunity/Affirmative Action accordance with federal state and local laws we recruit hire promote and evaluate all personnel without regard to race color religion sex sexual orientation gender identity age national origin citizenship status physical disability protected veteran status or any other characteristic protected by law. Job applicants and present employees are evaluated solely on ability experience and the requirements of the addition QPS LLC is a federal contractor and desires priority referrals of protected veterans.

Required Experience:

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