Business Office Specialist

Business Office Specialist

Under general supervision, perform bookkeeping and maintain district financial records. Assist with the procurement of material and equipment for the district and follow established purchasing procedures to process purchase orders.

Education/Certification High School Diploma or GED TASBO Certification preferred

Special Knowledge/Skills Knowledge of accounting principles. Ability to work with numbers in an accurate and rapid manner to meet established deadlines. Proficiency skills in typing, keyboarding, 10-key numerical data entry, and file maintenance. Ability to use software to develop spreadsheets, databases, and do word processing. Effective communication and interpersonal skills. Experience: Three (3) years of clerical and accounting experience.

Purchasing

• Process purchase orders as directed and in accordance with established procedures.
• Assist staff in preparing purchase orders, verifying available funds and authorizations before purchase, and maintain accounts.
• Contact vendors to check on supply and equipment availability, invoices, purchase orders, contracts, and other issues as directed.
• Detect and resolve problems with incorrect orders, invoices, and shipments.
• Oversee repair of all district-owned vehicles and preventative maintenance. Ensure vehicle repair requests and work orders are prioritized and processed in a timely manner. Contract for outside services that cannot be performed in the shop.

Accounting

• Maintain complete and systemic records of assigned district financial transactions.
• Compute and record cash receipt summaries.
• Balance bank statements and work with bank officials to resolve discrepancies in account records.
• Transfer funds between accounts as directed by the chief financial officer.
• Examine general ledger transactions for accuracy; inform the chief financial officer of any discrepancies.
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.

Clerical

• Prepare and maintain vendor database and bidder lists.
• Prepare correspondence forms, manuals, reports, and purchase orders using personal computer.
• Compile, maintain, and file all reports, and other documents as required.

Supervisory Responsibilities None

Mental Demands/Physical Demands/Environmental Factors Tools/Equipment Used: Standard office equipment including personal computers and peripherals Posture: Prolonged sitting; frequent standing, kneeling/squatting, bending/stooping, pushing/pulling, and twisting Motion: Frequent walking; regular grasping/squeezing, wrist flexion/extension, and teaching; regular driving Lifting: Regular light lifting and carrying (less than 15 pounds) Environment: Work inside and outside, on slippery or uneven walking surfaces; frequent exposure to extreme hot and cold temperatures, dust, noise, vibration; exposure to chemical hazards; work around vehicles and machinery with moving parts; regularly work irregular hours; occasional prolonged hours; frequent districtwide travel; occasional statewide travel Mental Demands: Maintain emotional control under stress

Primary Location: Administration Office

Salary Range: See Venus ISD Compensation Plan

Shift Type: Full Time (Venus ISD is on a 4-day workweek)