Administrative Assistant

MAKE GREAT PIZZA — AND MORE — POSSIBLE Be a part of the world's #1 Pizza company! Job Description

The Administrative Assistant supports both Supply Chain Center operations and business functions. The incumbent in this role will provide general office/clerical support, as well as maintain the operational aspects of the Supply Chain Center, including order processing, credit management, and customer service, in addition to team member duties such as general accounting, payroll, and team member administration. They will also support the local Supply Chain Center in planning functions for team members, conducting new hire orientation as needed, and providing general clerical duties to other departments as necessary. Shift - 5:00am start time, 8-hour shift Compensation- $28.00- $31.00 based off experience

Main responsibilities Order Management & Customer Relations – 40% Print and prepare necessary paperwork for the warehouse team to execute outbound operations

Maintain credit management for the customer and lead the credit review process via SAP/Credit Tracker

Order processing, including processing orders from customers and ensuring accurate ordering to the Supply Chain Centers

Coordinate and disseminate corporate, marketing, and other company information to the stores as requested

Maintain a filing system for invoices, reports, and other customer-related information

AP/AR Duties – 40% Assist with accounts payable, accounts receivable, and past dues

Provide back-up to the on-site payroll administrator

Partner with WRC A/P to ensure all payables for inventory and indirect are processed in a timely basis

Ensure that payables are approved according to the Schedule of Authorization

Monitor and follow up on aging accounts payable accruals

Work with GL accountant to ensure timely estimates and period-end financial close

Ensure compliance to Record Retention policy for items related to local payroll and A/P

Maintain adequate procedures and controls; ensure Supply Chain Center compliance with finance and accounting policies

Recommend journal entries as needed

Create new vendors in Ariba and be a resource for local users

Partner with the WRC A/R team as required for CODs, receivables, incorrect billing, and any miscellaneous cash receipts

General Admin Duties – 20% Facilitate new team member onboarding, which includes new hire orientation, document completion, New Hire safety training, and LMS training

Process new hires and submit information to Human Resources to be entered into the payroll system

Ensure that the required company, state, and federal requirements are posted

Prepare and submit team member separation paperwork and provide the unemployment administrator with the requested information to process unemployment claims (if applicable)

Maintain the center's compliance with the employee documentation retention process

Submit and respond to Human Resources requests relevant to Team Member relations, including unemployment claims, verification of employment, work garnishments, Leave of Absence, annual Benefit enrollment, and any other team member-related documents, while maintaining confidentiality

Process bi-weekly payroll and maintain accurate records for each team member

Complete weekly payroll keys

Assist in generating weekly keys

Support in displaying internal communications (i.e., flyers, etc).

Safety Coordinator responsibilities, such as training, audit support, and risk mitigation, as it pertains to safety and emergency services

Qualifications High School diploma/GED

Minimum 1 year of Customer Service experience, bookkeeping, or general accounting experience

Ability to work independently and as a team

Excellent communication, interpersonal and organizational skills

Ability to handle multiple tasks

Experience with Microsoft Office software

Bilingual preferred

Additional Information

All your information will be kept confidential according to EEO guidelines.