Administrative Assistant

Job Summary

A growing construction company in North County San Diego, CA is seeking a full-time Administrative Assistant with bilingual Spanish and English communication skills to support daily office operations and construction project administration. This direct hire opportunity is ideal for an organized administrative professional with construction industry experience who enjoys supporting project managers, estimators, field teams, subcontractors, vendors, and clients.

The Administrative Assistant will play an important role in keeping project documentation accurate, organized, and moving on schedule. This position offers long-term career potential, a collaborative team environment, supportive leadership, and the opportunity to grow into increased responsibilities within construction operations and project management.

This is a strong opportunity for someone who understands construction terminology, takes pride in detail-oriented work, and wants to build a stable career with a growing team.

Key Responsibilities

- Provide administrative support to project managers, estimators, field personnel, and office leadership.
- Manage and organize project documentation, including contracts, submittals, RFIs, change orders, permits, lien releases, insurance certificates, and closeout paperwork.
- Assist with scheduling meetings, inspections, subcontractor coordination, and project-related communications.
- Enter, update, and maintain project information in construction management software and internal systems.
- Process purchase orders, invoices, vendor paperwork, and other project or compliance documentation.
- Communicate professionally with clients, subcontractors, suppliers, and internal teams in both English and Spanish as needed.

Compensation and Benefits

- Compensation: $23 to $28 per hour, depending on experience.
- Employment Type: Full-Time.
- Job Type: Direct Hire.
- Benefits package available.
- Competitive compensation based on experience.
- Stable, growing company with long-term career opportunities.
- Collaborative team environment.
- Opportunity for professional growth within construction operations and project management.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Support construction project administration, document control, and daily office operations.
- Coordinate project paperwork, compliance documents, vendor information, and subcontractor communication.
- Maintain accurate project files and update construction management systems.
- Assist project teams with scheduling, correspondence, invoice support, and general administrative tasks.

- 2+ years of administrative experience, preferably in construction, contracting, engineering, or a related industry.
- Bilingual Spanish and English skills, including written and verbal communication.
- Familiarity with construction processes, terminology, and project documentation.
- Experience using construction software such as Procore, Buildertrend, PlanGrid, Bluebeam, or similar platforms.
- Proficiency with Microsoft Office Suite, especially Excel, Word, and Outlook.
- Strong organizational skills, accuracy, and attention to detail.
- Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.
- Professional communication, customer service, and teamwork skills.
- Motivation to learn, grow, and take on additional responsibilities over time.

Preferred Qualifications

- Experience supporting commercial and/or residential construction projects.
- Knowledge of subcontractor coordination and project compliance documentation.
- Exposure to accounting support functions such as invoice processing, purchase orders, or job costing support.