Human Resources Virtual Assistant for a Physical Therapy and Rehab Clinic in the US (Home Based Part [Remote]

Recruitment & Hiring Support

• Schedule and coordinate interviews between candidates and leadership teams

• Source qualified candidates through job boards, recruitment platforms, databases, and social media

• Assist with candidate communication, follow-up, and interview coordination throughout the hiring process

• Coordinate and track background checks, onboarding documentation, and hiring progress

• Participate in and support virtual onboarding sessions for new hires

• Maintain recruitment tracking spreadsheets, applicant databases, and candidate pipelines

Compliance & Onboarding Support

• Monitor and track employee compliance requirements, including: Professional licenses and certifications, CPR certifications, OIG exclusion screenings, Required onboarding and annual training completion

Additional responsibilities include:

• Sending reminders regarding expiring credentials, incomplete documentation, and pending compliance items

• Assisting with onboarding records and employee file management

• Ensuring timely follow-up on compliance-related requirements

• Administrative & HR Support

• Draft professional HR, onboarding, and recruitment-related emails and communications

• Prepare reports, presentations, spreadsheets, and tracking documents as assigned

• Coordinate meetings, manage calendars, and schedule appointments

• Take meeting notes and maintain organized documentation

• Communicate professionally with candidates, employees, vendors, and leadership teams

• Conduct basic online research and administrative support tasks

• Perform additional operational and administrative duties as assigned by leadership