Inventory Coordinator, PT Temp

Reports to: Inventory Manager
Location: Brooklyn, NY
Company: In Common With + Quarters

In Common With + Quarters

In Common With is a design studio defining a new vocabulary for interiors, in which old-world craft meets at-scale manufacturing. Founded in 2018, our practice brings endless curiosity, exceptional materials, and unparalleled adaptability to lighting and objects for all spaces-created with our team of expert craftspeople, artists, and engineers around the world. In 2024, we opened Quarters, a hybrid retail and hospitality destination in Tribeca. Through ongoing collaborations with our peers in the worlds of art and design, Quarters crafts a vision of home that's unfolding and alive.

Our obsessions with craft and collaboration originate from a boundless interest in people, objects, and an ongoing conversation between the two. Every product we make and every partnership we cultivate has that in common.

The Role

We're seeking a detail-oriented and proactive Inventory Coordinator to join our team for a temporary three-month assignment, with strong potential to transition into a permanent, part-time role based on performance and business needs. The ideal candidate combines strong organizational skills with hands-on execution and thrives in a fast-paced, creative environment.


Core Responsibilities

Inventory + Systems Support (40%)

• Support processes for managing and coordinating transport of physical inventory across the organization.
• Unpack, QC, and stock components when received.
• Support maintaining inventory accuracy, real time reporting.
• Flag discrepancies between ERP and Production that affects workflow - (count of components, SKU, type of component).
• Identify opportunities for improving workflows between ERP and physical tasks.
• Manage and enforce studio safety with daily organization.
• Ensure all inventory is properly unpacked and stored correctly.
• Maintain warehouse cleanliness and organization and assist with space allocation planning for incoming shipments.
• Execute inventory transfers and accurately record movements in internal systems.
• Assist with inventory counts as needed.
• Review incoming shipments, and weekly planning to review priorities, projects and initiatives
• Follow best practices for material handling and First in First Out workflow. Utilize labeling templates to designate material into overflow, or other alternative storage locations.
• Support bin creation/location assignment of components
• Support ERP implementation

Managing Physical inventory (20%)

• Receive stock, custom, prototypes, samples to the studio, warehouse, and showroom, from vendors, clients, partners, etc. Inspect and process all inbound shipments. (International, Local - Courier, Local - Uber/Messenger, Small Parcel - Domestic)
• Audit BOLs / PLs against the received material and report findings to the assigned Procurement Associate and Inventory Manager.
• Unpack, QC, and stock components when received.
• Pack and send POs to vendors as directed by the Procurement team.
• Prepare and package orders for domestic and international shipments.
• Complete material handling (inclusive of shipping, packing, receiving, non-inventoried goods) requests entered in intake form from other departments as planned with the Inventory Manager.

Production Order Validation + Allocation (20%)

• Allocate received items and components to scheduled client orders
• Support transfers between locations. Validating transfer list, material picked and data entry. Coordinate the provided assistance from other teams.

Production Assistance (20%)

• Assemble, wire, and test light fixtures.
• Follow detailed assembly instructions, QC guidelines, processes, and procedures
• Assist in packing large orders

Individual Contributor Level Expectations

• Strong interpersonal skills, communication, and problem-solving skills.
• Execute tasks within your functional area; support team objectives by contributing individual expertise.
• Own specific tasks or projects with a clear, limited scope.
• Collaborate with team members
• Track and analyze your own work for effectiveness

Requirements

• 1-4 years of relevant experience in inventory coordination, with a focus of data validation in a design, luxury manufacturing setting.
• Familiarity with Google Workspace, ERP Systems.
• Bachelor's degree in a relevant field (or equivalent experience).
• Experience and comfort with hand and power tools
• Ability to regularly lift and/or move up to 25 to 50 pounds multiple times a day
• Hand dexterity
• Ability to stand 90% of each work day while performing job duties and responsibilities
• Must be authorized to work in the United States without current or future employer sponsorship.

Desired Qualifications

• Adaptable professional experience spanning both office-based environments and hands-on physical labor settings.
• Ability to understand team goals and contribute ideas that improve processes or outputs.
• Detail-oriented with excellent organizational and communication skills
• Ability to work effectively with others across functions, and levels.
• Comfortable with ambiguity and change; able to learn quickly in a fast-paced environment.
• Demonstrated ability to own work, meet deadlines, and follow through on commitments.
• Strong critical thinking and problem-solving skills.
• Open to giving and receiving feedback as part of a culture of growth and learning.
• Conducts work with integrity, confidentiality, and professionalism.
• A genuinely empathetic group. We have a non-negotiable no jerks policy. Being nice is free.
• Dog-friendly (we share our studio with a few four-legged coworkers)

Studio + Compensation

• This is a part-time, three-month temporary position based in Gowanus, Brooklyn.
• Required Monday, Friday attendance, with flexibility for an additional day on Wednesday/Thursday. Hours are 9 am to 6 pm EST.
• Hourly range: $24-$28.50, commensurate with experience
• Benefits for full-time employees include medical, dental, and vision insurance (with 100% monthly premium coverage options), PTO, and a 401(k) with employer match