Compliance Coordinator

Job Details Level: Experienced | Job Location: Longview, WA 98632 | Position Type: Full Time | Salary Range: $82,264.00 - $98,592.00 per year | Reports To: Compliance Director | Status: Salary, fulltime Position Summary Plays a key role in supporting the Tribe’s compliance program with a primary focus on grant compliance, grant management system administration, policy support, audit coordination, and regulatory oversight. Working closely with the Compliance Director, program managers, finance, and leadership, this position ensures all grants and related activities meet applicable federal, state, tribal, and organizational requirements. Leads the daily administration of the Tribe’s grant management system, assists departments in addressing audit findings and implementing recommendations, supports HHS and other regulatory compliance needs, and helps monitor organizational policies such as data retention. Incumbent maintains the annual policy review calendar and assists with reviewing and updating policies, ensuring consistency and accountability across the organization. This role is critical in promoting a culture of accountability, transparency, and continuous improvement and maintains professionalism in all interactions with internal and external customers, honoring and representing the mission, vision, and values of CIT. Essential Duties & Responsibilities Serve as the lead administrator for grant management system administration, managing user accounts, permissions, workflows, and templates. Ensure accuracy and completeness of all grant-related data in the system. Develop dashboards and reports for leadership, program managers, and the Compliance Director. Train and support staff in using the grant management system for grant applications, reporting, and document management. Review grant applications, budgets, and reports for compliance with OMB Uniform Guidance, funding agency requirements, and tribal policies prior to submission. Track and monitor grant deliverables, deadlines, and performance measures. Coordinate with program managers to ensure all reporting obligations are met on time. Assist departments in resolving compliance issues and implementing corrective actions. Maintain organized and auditable compliance records for grants, contracts, and related documentation. Support internal and external audits by gathering required documents and preparing compliance summaries. Ensure timely responses to auditor requests and funding agency reviews. Work with departments to address audit findings, implement recommendations, and monitor corrective actions. Assist with compliance requirements specific to Health & Human Services (HHS) programs, including documentation, reporting, and regulatory adherence. Coordinate with HHS leadership and staff to ensure compliance obligations are met. Assist in reviewing, drafting, and updating compliance-related policies and procedures. Ensure policies remain current with regulatory changes and best practices. Help monitor compliance with organizational standards such as data retention policies to ensure they are created, implemented, and followed consistently. Maintain policy documents in the designated policy management system (e.g., PowerDMS). Assist in receiving, documenting, and tracking compliance-related complaints, including those from the anonymous reporting line. Work with the Compliance Director on investigations and follow-up actions. Maintain confidentiality and professionalism when handling sensitive matters. Provide training and technical assistance to staff on compliance requirements, grant system use, and grant management processes. Develop resource materials and quick reference guides for compliance and grant procedures. Promote understanding of compliance requirements across the organization. Prepare regular compliance status reports for the Compliance Director, grants team, and leadership. Communicate effectively with Finance, Grants, Legal, HHS, and department managers to address compliance needs. Represent the Compliance Department in meetings related to grant, audit, and regulatory matters. Perform other job-related duties as assigned by the Compliance Director or designee to support the department’s goals and objectives. Knowledge, Skills, and Abilities Knowledge of tribal government structures, customs, and traditions. Knowledge of federal, state, and tribal laws and regulations, particularly those governing grants and compliance. Knowledge of OMB Uniform Guidance and federal grant management requirements. Knowledge of data retention practices and compliance monitoring required. Skill in using and administering grant management systems (Euna/Amplifund strongly preferred). Skill in organizing, tracking, and monitoring multiple projects and deadlines. Skill in providing staff training and technical assistance. Strong communication skills, both written and verbal. Strong analytical and problem‑solving skills. Ability to review, draft, and update policies and procedures. Ability to interpret complex regulations and translate them into actionable procedures. Ability to work collaboratively across departments and with external agencies. Ability to maintain confidentiality and handle sensitive information. Ability to be accountable, open, and ensure tribal sovereignty. Minimum Qualifications Bachelor’s degree in Business Administration, Public Administration, Legal Studies, or related field. Three (3) years of experience in compliance, auditing, grants management, or related regulatory affairs. A combination of relevant education and experience may be considered. Familiarity with tribal government and compliance functions preferred. Experience with grant management systems (Euna/Amplifund preferred). Tribal Preference & EEO Statement Tribal preference in accordance with Cowlitz Indian Tribe Code and CIT Employee Policies and Procedures Handbook shall apply to all positions. All positions are required to adhere to CIT’s established safety policies regarding vaccine requirements and personal protective equipment (PPE). Background Investigation Requirements Pre‑employment drug screen. Reference checks, education, and employment verification. Federal, state, and/or tribal criminal history and sanction checks, including fingerprint verification. Physical Demands The employee regularly sits, uses hands to finger, handle, or feel, and communicates effectively. The employee occasionally moves throughout the facility, reaches with hands and arms, and lifts up to 20 pounds. Specific vision abilities required include close vision and clarity of vision at long distance. Work Environment Work is generally performed in an office setting with a moderate noise level. Situations may occur where PPE (personal protective equipment) is needed. Tight time constraints and multiple demands are common. Overnight travel and/or evening work may occasionally be required. #J-18808-Ljbffr