Wastewater Data Entry Clerk

Job Description

Job Description

POSITION SUMMARY

The Wastewater Data Entry Clerk performs clerical, data entry, purchasing support, inventory tracking, invoice processing, recordkeeping, and limited customer service duties for the Wastewater Services Department. Responsibilities include processing vendor quotations, receiving and routing invoices for payment, maintaining work orders and departmental records, monitoring materials and supplies, processing timecards for approval, and preparing reports.

The position also performs essential physical and field-support functions, including operating a forklift and backhoe/loader, loading dump trucks, and mixing sand and cement using appropriate equipment.

Following initial training in departmental policies and procedures, the employee is expected to perform recurring duties independently. Professionalism, accuracy, sound judgment, and effective communication are essential. Work is evaluated based on accuracy, efficiency, safety, and adherence to established procedures.

Following initial training in departmental policies and procedures, the employee is expected to perform recurring duties independently. Professionalism, accuracy, sound judgment, and effective communication are essential. Work is evaluated based on accuracy, efficiency, safety, and adherence to established procedures.

DUTIES AND RESPONSIBILITIES

• Receive, review, organize, and enter information into departmental databases, computer systems, and records management systems.
• Log, organize, scan, retrieve, and maintain work orders and departmental records in electronic and paper formats.
• Verify the completeness and accuracy of source documents, correct discrepancies, and maintain reliable records.
• Prepare monthly reports and support documentation for Board packets.
• Operate computers, data entry equipment, and standard office equipment to complete assigned duties.
• Read and interpret maps, diagrams, plans, blueprints, forms, and written reports as required for departmental assignments.
• Request and process vendor quotations and enter quotes into the purchase order system to initiate purchase orders.
• Receive and verify deliveries, maintain pick tickets and packing slips, and ensure supporting documentation is available for invoice processing.
• Receive, review, process, and route invoices to the Director or Assistant Director of Wastewater for approval and payment.
• Monitor on-site materials and supplies, including sand and caliche, and identify replenishment needs.
• Review, verify, and track overtime and process employee timecards for approval.
• Operate a forklift to load, unload, and move freight, materials, and supplies safely.
• Operate a backhoe or loader to mix sand and cement and load dump trucks.
• Perform material handling and field-support duties associated with Wastewater Services operations.
• Lift, carry, and handle materials weighing up to 50 pounds.
• Complete applicable on-the-job training and obtain required equipment certifications in accordance with HWWS procedures.
• Communicate professionally and courteously with employees, vendors, customers, and the public.
• Follow established departmental policies, procedures, and safety requirements.
• Perform other duties as assigned.

EDUCATION: 

• High School Diploma or GED required
• Some college coursework preferred
• Training on Microsoft Windows preferred

EXPERIENCE: 

• Minimum of 2 years of data entry experience.
• Minimum of 2 years of office experience, including customer service and public interaction.
• Experience using Microsoft Windows, database management software, and standard office equipment.
• Experience performing clerical duties requiring accuracy, organization, and independent judgment.
• General knowledge of occupational hazards and applicable safety precautions.

LICENSE: Must have a valid Texas driver’s license

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES: 

• Proficiency in Microsoft Word, Excel, and Outlook.
• Typing speed of 30–40 words per minute.
• Ability to perform basic mathematical calculations accurately.
• Ability to read and interpret plans, maps, and blueprints and use measuring wheels and measuring tapes.
• Ability to understand and apply HWWS policies, procedures, and services while maintaining accurate records and reports.
• Ability to organize information, verify data, prioritize assignments, and meet deadlines during high-volume periods.
• Ability to identify opportunities to improve work methods, productivity, and efficiency.
• Ability to remain composed in stressful situations and maintain effective working relationships.
• Ability to learn and apply departmental procedures, equipment operating requirements, and applicable safety practices.
• Ability to safely perform essential physical functions, including lifting up to 50 pounds, operating a forklift and backhoe/loader, loading dump trucks, and mixing materials using appropriate equipment.
• Ability to complete required on-the-job training and obtain applicable equipment certifications.
• Ability to communicate effectively in English. Bilingual English/Spanish communication skills, including basic and technical terminology, are preferred.