Business Systems Analyst Financial Aid & Scholarships Office

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value.

We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles , Principles of Community , and Strategic Plan .

At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley.


Departmental Overview

The Financial Aid and Scholarships Office (FASO) directly awards or coordinates the awarding of over $1 billion from over 700 funding sources to over 30,000 undergraduate and graduate students.


The mission of the Financial Aid and Scholarships Office is to provide students access to an excellent education. Through strategic partnerships and rigorous planning, FASO offers innovative aid programs to make higher education affordable, helps students and parents navigate financial aid processes, counsels students so they understand their options and feel empowered to make the best choices to manage their financial lives, advocates on behalf of students, teaches students about financial literacy, collaborates to help build upon a comprehensive, holistic culture of care that transforms the student experience and helps us recruit, retain, and graduate students and prepare them for success in life, and fosters a sense of community by encouraging alumni and donors to connect with the university and give the gift of access to the next generation of students.

Application Review Date

The First Review Date for this job is: June 4, 2026


Responsibilities

• Initiates and designs automated system specifications where there are no standardized policies or procedures. Initiates, designs or modifies procedures to solve complex problems considering software capacity and limitations, processing time, and form of desired results.
• Creates highly technical specifications for systems with a broad impact on campus. Ensures system compliance with federal, state, and institutional financial aid regulations.
• Performs highly complex analysis of business and user needs, documentation of requirements and translation into proper system and process requirement specifications.
• Plans and executes unit integration and acceptance testing. Initiates, facilitates, implements and dcouments work process changes.
• Applies advanced business analysis concepts to identify, evaluate and define highly complex systems scope and objectives based on both user needs and a good understanding of applicable business systems and industry requirements.
• Provides feedback to vendors on needed functionality in the student aid management system supporting FASO's continuous efforts to streamline work and ensure compliance with regulations by developing in-house custom systems. Prepares requests for proposals (RFPs) for new systems or functionalities.
• Participates in and leads cross-functional teams to solve complex business or systems issues involving all aspects of financial aid, scholarships, and workstudy on the campus. Includes work on interfaces with systems used by the Office of Undergraduate Admissions, the Office of the Registrar, the Graduate Division, Payroll, Billing, and Payment Services, California Alumni Association, Intercollegiate Athletics and others. May participate in systemwide teams of Financial Aid technical and analytical staff.
• Works at the highest technical level of most phases of systems analysis while considering the business implications of the application of technology to the current and future business environment. Participates in Financial Aid and Scholarships office strategic planning and leadership activities.
• Provide user suport and training on new applications or processes. Other duties as assigned.
• Develops a professional development plan and participates in development activities, such as attending classes, joining organizations, working on special projects, and serving on departmental or campus-wide committees, in order to enhance expertise in job areas.

Required Qualifications

• Advanced knowledge of business and process analysis functions.
• Advanced knowledge of related areas of IT.
• Knowledge relating to the design of application programs across the campus.
• Advanced skills associated with programming design, modification and implementation.
• Demonstrated skills needed to develop conversion and system implementation plans.
• Demonstrated experience with process analysis, systems analysis, process architectures and systems analysis methodologies and practices including traditional waterfall, Agile, Agile Scrum, UML, UML Enterprise, et cetera.
• Understanding and skill in complex process and systems requirement documentation standards, such as Use Case modeling, User Story creations and narrative description.
• Interpersonal and communications skills to work with both technical and non-technical personnel at various levels in the organization.
• Self-motivated and works independently and as part of a team. Able to learn effectively and meet deadlines. Demonstrates problem solving skills.
• Bachelor's degree in related area and / or equivalent experience / training.

Preferred Qualifications

• Demonstrated testing and test planning skills.
• Demonstrated ability to work with others from diverse backgrounds.
• Knowledge of department business processes and procedures.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $123,600 - $145,700

• This is an exempt, monthly-paid position.
• This is a full-time (40 hours/week) Career position eligible for full UC benefits.

Other Information

• This is not a visa opportunity. This position does not include sponsorship of a new consular H-1B visa petition that would require payment of the $100,000 supplemental fee.
• This position is eligible for up to 100% remote work within the United States. Exact arrangements are determined in partnership with your supervisor to meet role responsibilities and department needs and are subject to change.
• Standard working hours for this position are 8am - 5 pm PST, Monday through Friday.

How to Apply

To apply, please submit your resume and cover letter.


Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.


Misconduct Disclosure

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Misconduct means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace


Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.