Data Integrity Gift Analyst

Employment Opportunities Designed to Help Us Collaborate in Creation! Data Integrity Gift Analyst Position Details: Job Title DATA INTEGRITY ANALYST, Position Number 8102606, Work Modality Hybrid – 4 In‑Person, Job Category University Staff, Job Type Full‑Time, FLSA Status Exempt, Campus Chicago‑Water Tower Campus, Department Name DEVELOPMENT & DONOR SERVICES, Location Code DEVELOPMENT & DONOR SERVICES (03635A). The role is not split or grant‑funded. Duties and Responsibilities Review, stage, and enter all donations to the University, including HSC (Health Sciences Campus). This includes processing checks (scanning checks to the University’s bank), managing the payment lockbox, reviewing and scanning all documentation, processing payroll deductions, electronic fund transfers, wire transfers, gifts‑in‑kind—including gifts of securities—and gift transactions from collection applications like iModules, Kindsight Portal/Connect, Graduway, and CVENT; posting donations to the donor’s record and ensuring proper credit is given to the donor(s) and entered in Loyola’s CRM. May serve as a liaison between University Advancement, University Finance, and the University’s broker. Ensure that daily reconciliation reports are completed for University Finance and prepare information for entry into Loyola’s CRM. Work with University Accounting to facilitate inter‑company transfer of funds as necessary. Evaluate all outright gifts, matching gifts, pledges, and pledge payments to determine appropriate donor credits, funds, appeals, and required documentation for completion and accuracy. Run Gift Audit Reports to ensure that all gift entry standards have been maintained and reconciled. May perform regular audits of open pledges. Maintain donor pledge files, reviewing documentation to ensure correct donor, fund designation, pledge payment schedule, and other critical information is accurately recorded and stored in an electronic location. Partner with Donor Relations to review pledge reminders. Assist in researching gift and pledge relation information. Monitor Pledge and Gift Processing Controls to ensure accuracy of input, review, and reconciliation of all donations following University policy and procedures. Provide customer service through shared Data Integrity email accounts and the Smartsheet task request system, including fulfilling ad‑hoc gift and data requests. Reach out and return calls to donors as needed. Process Matching Gift Forms from donors as required. Prepare and deliver cash deposits to the Bursar’s Office. Charge manual credit card transactions. Aid with producing accurate donor receipt correspondence according to policies and procedures as a collaborative member of the Data Integrity team. Utilize Loyola’s CRM for data pertinent to fundraising on donors, prospects, volunteers, and staff, including demographic, biographical, financial, and philanthropic information. Establish and maintain designation records and new appeal codes as needed. Develop and maintain gift processing policies and procedures. Review/research all records that cannot be automatically created/updated by data upload sources; create/update records as appropriate. Assist with overseeing the maintenance of all constituent and organizational records in Loyola’s CRM, including: Creating new records. Updating biographical, demographic, and contact information. Updating employment and employment‑related information (e.g., matching gift relationships, business addresses, positions, and titles). Updating personal relationship information (e.g., marital status and parent‑child relationships). Researching unverified obituary notifications and updating constituent records with verified information. Proactively acquiring, updating, and maintaining constituents’ engagement information (e.g., event attendance, participation in volunteer activities, membership on a Loyola advisory board, etc.). Assisting with high‑volume periods and bulk updates. Run and review data audit reports, correcting/updating constituent data as necessary. Use publicly available and proprietary data tools to obtain the data needed to make the appropriate adjustments. Tools include AlumniFinder, Loyola’s PeopleSoft student system, online publications, social media, and the internet. Perform database analysis, financial corrections, and adjustments. Review mail returned by the USPS— inactivating incorrect addresses and performing research to identify new/correct address information. Maintain existing and contribute to new procedural documentation. Use subject matter expertise to recommend and execute new data integrity audits. Create and maintain documentation about data updates (e.g., coding two people as married) and data audits (e.g., merging duplicate records). Assist the Associate Director, Gift Processing with project management, tracking progress, and estimating timelines and completion dates. Assist with making recommendations about Data Integrity’s portfolio of data projects. Perform other duties as assigned. Minimum Education and/or Work Experience Bachelor’s Degree with 3‑5 years of related experience in database/records management, gift processing, accounting, finance, and/or advancement. Familiarity with non‑profit advancement/fundraising or higher education preferred. At least 3 years of experience with data management or entry in a non‑profit environment. Experience and references demonstrating scrupulous accuracy and attention to detail in data entry and information processing. Proven ability to prioritize, work independently, and meet expectations for goals and timelines. Ability to read, analyze, interpret, and follow departmental policies and procedures. Knowledge of gift receipt requirements and other regulatory requirements. Proven ability to work as a collaborative team member. Qualifications Excellent spoken and written English language skills. Excellent interpersonal relationship‑building and maintenance skills. Demonstrated ability to communicate detailed information clearly in written and oral form. Demonstrated ability to effectively present information and respond to questions from internal and external stakeholders. Computer Skills Experience utilizing fundraising databases; Kindsight ascend and Salesforce application experience strongly preferred. Experience importing, exporting, and integrating data from multiple systems. Experience with iModules, TouchNet, Graduway, Portal, Cvent, DemandTools, or comparable tools preferred. Intermediate proficiency with Microsoft Office applications such as Excel and Word required; advanced proficiency in Excel preferred. The person in this role will be trained to advanced proficiency in University systems (Loyola’s Database, Data Loader, LOCUS, etc.). Open Date 03/25/2026 Special Instructions to Applicants As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago’s mission, candidates should consult our website at For information about the university’s focus on transformative education, they should consult our website at About Loyola University Chicago Loyola University Chicago was founded in 1870 and is one of the nation’s largest Jesuit, Catholic universities. It is recognized for its academic excellence, community engagement, and sustainability leadership. Loyola is a Carnegie R1 research institution and offers 15 schools, colleges, and institutes, including Business, Law, Medicine, Nursing, and Health Sciences. The university operates three primary Chicago campuses and one in Rome, Italy. Loyola is a STARS Gold‑rated institution and is nationally ranked by U.S. News & World Report. The mission is to educate ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world. Applicant Documents Required Documents: Resume, Cover Letter/Letter of Application Optional Documents: Other Document Loyola University Chicago | Information: View phone number on click.appcast.io 1032 W Sheridan Rd | Chicago, IL | 60660 2018 (c) Loyola University Chicago | University Policies #J-18808-Ljbffr