Assistant Director, Admissions Systems - Open to CSULB Employees Only

Assistant Director, Admissions Systems - Open to CSULB Employees Only Apply now Job no: 558687 Work type: Staff Location: Long Beach Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Temporary, Full Time Job Summary This position provides primary, hands‑on leadership for the ongoing development and maintenance of the key components of the CMS Admissions (AD) Module, including Enrollment Management Module, transcript workflows, and applicant self‑service functions to ensure alignment between Cal State Apply, CRM (SLATE) and campus admissions operations. The incumbent applies advanced technical and functional expertise to translate business needs into system specifications, resolve system issues, and coordinate solutions with technical teams and the Chancellor’s Office. This position leads the daily operations of the Admissions System Team and provides equitable, inclusive and culturally sensitive services, using a student‑centered and equity‑minded approach in all communication and service efforts. Key Responsibilities Manage PeopleSoft Admissions Module including development of efficiencies, CO reporting, inter‑modular communication and collaboration, electronic transcript initiatives, OnBase workflows and CSULB Enrollment Management module. Oversee related online functionality that depends on or interacts with Cal State Apply, including the PeopleSoft Admissions Module, supplemental document workflows (e.g., OnBase) and CRM (SLATE). Ensure accurate data integration and troubleshoot any data transmission issues between Cal State Apply and PeopleSoft and SLATE. Lead the functional analysis, implementation support, configuration, testing, and ongoing maintenance of the SLATE CRM platform as it relates to admissions and enrollment communication processing. Determine and maintain required table values, configuration elements and system set‑up related to CRM (SLATE) data loads, admissions and communication processing. Plan, organise and manage projects related to Cal State Apply and Admissions Systems initiatives. Produce project deliverables including timelines, issue logs, status reports, analyses, recommendations, and prototypes. Provide functional work direction and serve as a senior resource to the Admissions Systems team, offering technical guidance, mentorship and onboarding support to ensure staff are proficient in admissions systems, processes and business rules. Serve as needed on campus and system‑wide committees in support of admission and module objectives. Participate in meetings and planning sessions. Qualifications The ideal candidate maintains a safe and respectful work environment while communicating with the university community in a civil, professional manner. They possess thorough knowledge of online student information systems, imaging and admissions systems and CRM platforms, along with subject‑matter expertise in admissions and transcript processing. The candidate demonstrates the ability to analyse user needs and data requirements, translate them into detailed technical specifications, design, develop, implement and maintain complex system rules that support business processes. They are highly skilled in utilising reporting tools such as Crystal and Query to create meaningful end‑user reports and have a strong ability to research data availability and access methods. They interpret and apply academic and administrative policies, exercise sound judgment and independently carry out assignments without detailed instruction while coordinating workflow effectively. They maintain strong working relationships, ensure data integrity through adherence to approved processes and testing standards and support operational continuity by thoroughly documenting roles, responsibilities and outcomes, making such documentation accessible to leadership. Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures and guidelines including safety, civility, information security and non‑discrimination policies. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a vision of excellence. Education and Experience Equivalent to a bachelor's degree in Computer Science, Information Systems, Educational Technology, Communications or a related technical field and four years of related work experience required. Compensation Salary placement is determined by the education, experience and qualifications the candidate brings to the position, internal equity and the hiring department’s fiscal resources. Hiring Range: $7,284 (Step 1) – $7,729 (Step 4) per month, commensurate with candidate's education, experience, skills and training. CSU Classification Salary Range: $7,284 (Step 1) – $10,611 (Step 20) per month. Benefits Employees must be appointed at least half‑time (.50 FTE) with an appointment lasting more than six months and one day to be eligible for full benefits. Eligible employees may have access to a comprehensive benefits package that can include: Paid Time Off: Up to 24 vacation days per year, 14 paid holidays and 12 sick days annually with unlimited accrual. Health Coverage: Medical, dental and vision plans. Retirement Plans: Participation in the CalPERS defined benefit plan, voluntary savings options such as 403(b), 401(k) and 457 plans. Educational Benefits: Tuition fee waiver programs for eligible employees; dependent eligibility varies by group and bargaining unit. Employee Assistance Program (EAP): Confidential counselling and support services for employees and families. Additional Benefits: Wellness programs, professional development opportunities and insurance options including life, disability and pet insurance. Application Procedures Click “Apply Now” to complete the CSULB Online Employment Application. Physical Summary Sedentary work – primarily involves sitting. Walking and standing are minimal. Lifting is limited to lightweight objects (10 pounds or less). Additional Information CSULB is not a sponsoring agency for staff and management positions (i.e., H‑1B Visas). A background check (including a criminal records check) must be completed satisfactorily and is required for employment. Equal Employment Statement Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act, Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition209 and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation and all forms of discrimination, harassment and retaliation in all university programs, policies and practices. Accommodations We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation should contact StaffHR‑View email address on click.appcast.io. Out of State Employment Policy All employees must reside in the State of California at the date of hire. Advertised May 29 2026 Pacific Daylight Time Applications Close Jun 12 2026 Pacific Daylight Time #J-18808-Ljbffr