Operations Office Admin

Job Description

Job Description

About the Role:

K. Payne Contracting, LLC is looking for a motivated and organized Office Admin to join our growing team in Nashville, TN! This is a great opportunity to be the backbone of a dynamic contracting company where your attention to detail and people skills will make a real impact every day.

Operations Administrator (Full-time or Part-time)

Position Overview

KPC Janitorial is seeking a detail-oriented and organized Operations Administrator to support our daily business operations. This role is ideal for someone who excels at multitasking, problem-solving, and communicating with employees, vendors, and clients in a fast-paced environment. The Operations Administrator will play a key role in ensuring office operations, staffing, scheduling, and work order management run efficiently.

Responsibilities

Responsibilities include, but are not limited to:

• Manage day-to-day office operations, including responding to emails, phone calls, and general correspondence.

• Coordinate scheduling, appointments, virtual interviews, and calendars for field and office staff.

• Handle inbound and outbound staffing and operational calls.

• Assign, monitor, and close out work orders, ensuring completed work is submitted to clients.

• Maintain and organize employee files, contracts, work orders, and company documentation.

• Assist with onboarding new employees and vendors.

• Support operations management with administrative tasks, reporting, and project coordination.

• Process invoices, purchase orders, and assist with basic administrative and bookkeeping tasks.

• Serve as the primary point of contact for employees, clients, vendors, and subcontractors.

• Order and track office and operational supplies as needed (approximately once per month).

• Ensure timely communication and follow-up on operational requests and staffing needs.

Qualifications

• Previous experience in an administrative, operations, or office support role required.

• Experience in janitorial, facilities management, construction, staffing, or a related industry is a plus.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook).

• Strong organizational, time management, and multitasking skills.

• Excellent written, verbal, and interpersonal communication skills.

• Ability to think critically, solve problems, and learn new systems quickly.

• Familiarity with QuickBooks or similar accounting software is preferred but not required.

• Self-motivated, dependable, detail-oriented, and able to work independently while contributing to a team.

Requirements

• Reliable phone and laptop compatible with business applications.

• Professional home office or workspace with dependable Wi-Fi.

• Ability to make and receive calls, respond to messages, and participate in virtual meetings throughout the workday.

• Availability for:
  • Monday Operations Meeting: 1:30 PM – 2:30 PM (CT)

  • Wednesday Admin Meeting: 1:00 PM – 2:00 PM (CT)

  • In-person office meetings: Approximately once every 1–2 months.

Schedule

Full-time or Part-time

• Monday–Friday Morning Hours

Compensation

Salary: To Be Determined (TBD)

About Us:

K. Payne Contracting, LLC is a trusted contracting company proudly serving the Nashville, TN area with a commitment to quality workmanship and reliable service. Our clients keep coming back because we deliver results they can count on, and our team stays because we foster a supportive, hardworking environment where everyone's contributions matter.