Human Resources Administrative Assistant

Casestry, LLC. is hiring an entry-level Human Resources Administrative Assistant to support the HR department with day-to-day administrative, operational, and employee services. This onsite role offers steady weekday hours, professional development assistance, and benefits that include retirement savings support, paid time off, and ongoing on-the-job training. The position includes in-person collaboration across the company’s facilities, with travel between Herkimer, NY and Canastota, NY as needed. Responsibilities Maintain employee personnel files and HR records in both electronic and paper formats, including document scanning, uploading, organizing, and storage in BOX and other company systems. File, maintain, and retrieve personnel records in accordance with company policies and applicable laws, completing accurate HR data entry and recordkeeping. Support audits and compliance documentation, including record retention activities. Prepare HR documentation for review and approval, including offer letters, onboarding paperwork, policy acknowledgements, and I-9 documentation and other employment-related forms. Assist with general payroll and benefits administration support, including employee inquiries and documentation. Coordinate new-hire onboarding activities such as preparing onboarding folders, forms, and training materials, ensuring documentation is completed and properly filed. Support offboarding activities and maintain employee records for employment status changes and required documentation updates. Coordinate and track employee training programs, maintain training records, and monitor completion of required training assignments. Follow up with supervisors and employees regarding required training completion, and prepare training certificates and recognition documentation as needed. Assist recruitment-related administrative support, including coordinating participation in career fairs, community events, and workforce development initiatives. Support employee recognition, engagement activities, and workplace culture or appreciation initiatives, including touchpoints that help HR leadership gather employee feedback. Serve as a professional point of contact for employee questions and administrative HR inquiries while maintaining confidentiality and professionalism. Draft internal communications, employee announcements, policy updates, and informational memos for review and distribution; direct employee concerns to appropriate leadership when needed. Maintain attendance records, assist with attendance tracking and reporting, and generate attendance documentation and reports upon request. Support workplace compliance by communicating observations and concerns to leadership, including policy violations, safety hazards, attendance concerns, and employee issues. Prepare reports, presentations, correspondence, and business documents using Microsoft Office applications and Smartsheet ; maintain departmental logs and administrative records. Support office operations such as scheduling meetings, coordinating events, and ordering office, kitchen, and operational supplies within budget guidelines. Provide administrative support to HR leadership and other departments as assigned, including travel between facilities for HR, engagement, training, recruiting, onboarding, compliance, and administrative initiatives. Requirements Associate’s degree required . Highly organized with exceptional attention to detail. Strong verbal and written communication skills, with excellent interpersonal and customer service abilities. Ability to maintain strict confidentiality and handle sensitive information appropriately. Strong time management, prioritization, and multitasking skills; ability to work independently while managing multiple deadlines. Proficiency in Microsoft Word, Excel, Outlook , and related business applications. Ability to exercise sound judgment and professionalism in employee interactions; ability to observe workplace conditions and appropriately elevate concerns. Working knowledge of company policies and procedures or ability to quickly develop comprehensive knowledge of organizational policies. Demonstrated ability to work effectively in a fast-paced environment while staying calm under pressure; willingness to learn, accept feedback, and develop new skills. Ability to build positive working relationships with employees at all levels. Ability to sit, stand, and walk for extended periods; conduct routine walkthroughs throughout office, warehouse, and production areas. Ability to use a computer, keyboard, and standard office equipment for prolonged periods; ability to lift and carry materials and supplies as needed. Reliable transportation to commute and travel between company locations for essential job functions. Commute required: Herkimer, NY 13350 . Open availability 8:00 A.M. to 5:00 P.M. Monday through Friday, with evening and weekend flexibility for occasional functions. Schedule Regular availability Monday through Friday between 8:00 A.M. and 5:00 P.M. Flexibility is required to support business needs; occasional need to start up to 30 minutes earlier or remain up to 30 minutes later for event setup, breakdown, employee activities, training sessions, recruiting events, or other initiatives. Limited evening or weekend work may be required periodically for career fairs, recruiting activities, employee engagement events, training programs, or other business-related functions; advance notice will be provided whenever possible. Benefits 401(k) with 5% match Dental insurance Employee assistance program Health insurance Life insurance Vision insurance On-the-job training Opportunities for advancement Paid time off Parental leave Professional development assistance Retirement plan Referral program Location and Travel Work location: In person. The role is based in Herkimer, NY and includes travel between Herkimer, NY and Canastota, NY to support HR programs, employee engagement, training, recruiting, onboarding, compliance, and administrative initiatives. A regular presence at both locations is required, and participation in off-site meetings, career fairs, training events, and company functions may be necessary. Salary USD 23 - 27 per hourly. Technologies Microsoft Office Microsoft Word Microsoft Excel Outlook Smartsheet BOX #J-18808-Ljbffr