Financial Operations Manager

Financial Operations Manager Company: Reed Restaurant Repair Location: Westminster, CO 80031 Job Type: Full-Time, In-Office Schedule: Monday to Friday (No weekends, day shift) Compensation: $65,000 - $84,000 / year (Dependent on experience) + Full Benefits Package MUST RESIDE IN COLORADO About the Opportunity Reed Restaurant Repair is a premier commercial HVAC, refrigeration, and kitchen equipment repair provider serving the thriving Denver area restaurant industry. While our elite team of field technicians is out keeping commercial kitchens humming, our office infrastructure is the backbone that keeps the entire operation moving forward. We are seeking an assertive, highly organized, and data-driven Financial Operations Manager to take absolute ownership of our day-to-day financial workflows, drive our high-volume accounts receivable lifecycle, and bring our complex, multi-jurisdictional sales tax processes completely in-house. This isn't a passive data-entry job. We want a high-level numbers professional and a true proactive self-starter who takes initiative, builds clean systems, and takes pride in flawless books. If you thrive in an independent, high-impact role where your efficiency directly influences company growth—and you want a stable, respected position with your own private office space—we want to talk to you. What You'll Do (Key Responsibilities) High-Volume Invoicing & AR: Manage and completely own the full billing and revenue pipeline, processing and pushing out anywhere from 20 to 40+ commercial invoices every single day . Aggressive Collections: Review aging reports daily, make professional collection calls, send targeted follow-up emails, and independently resolve billing discrepancies to protect company cash flow. Accounts Payable: Manage vendor invoices, track company bills, enter new vendors, and ensure accurate, timely payments. Sales Tax Management & Filing: Take total ownership of tracking, calculating, and filing sales tax across 128 unique Colorado tax jurisdictions . You will manage compliance across varying monthly, quarterly, and annual schedules using state filing portals (including SUTS). Payroll & Tech Time Tracking: Audit, verify, and track our field technicians' daily hours and time logs to run seamless, accurate company payroll. Bank & Account Reconciliations: Conduct daily and weekly bank and credit card reconciliations to ensure company financials and employee sub-accounts are completely tight, clean, and 100% accurate. Cash Flow & Financial Metrics: Monitor daily cash flow and maintain a tight grip on our Profit & Loss (P&L) statements. You will analyze company profit margins and evaluate labor efficiencies to actively protect the business's financial health. HR & New Hire Onboarding: Handle all compliance paperwork, system setup, and onboarding processes for new hires as our team expands. Critical Operational Tracking (Side Tasks): Manage essential logistics including technician uniform inventory/ordering, updating commercial fleet vehicle registrations, and maintaining company key tracking systems. Data Discretion: Handle highly sensitive corporate financial data and employee personnel records with the highest level of professionalism and confidentiality. What You Bring to the Table (Qualifications) Core Accounting Experience: Minimum of 3+ years of proven experience in full-charge bookkeeping, high-volume accounts receivable (AR), and accounts payable (AP). Colorado Sales Tax Expertise: Proven, hands‑on experience navigating multi‑jurisdictional Colorado sales tax compliance, including familiarity with Home‑Rule city rules and the Colorado SUTS portal across monthly, quarterly, and annual filing schedules. Ledger Cleanup Skills: Ability to look at messy chart‑of‑accounts data, trace misapplied balances, and cleanly manage/merge employee credit card sub‑accounts within a parent ledger. Payroll & Basic Benefits Knowledge: Hands‑on experience accurately auditing technician hours, processing employee payroll, making payroll adjustments, and handling employee benefits enrollment paperwork. Tech & Software Proficiency: Deep experience navigating QuickBooks and total proficiency in Google Suite (Google Docs, Sheets, Gmail, Drive). Spreadsheet Master: Advanced ability to build, maintain, and present clean, data‑driven spreadsheets to leadership proactively. Industry Experience (Huge Plus): Prior experience working within a service, trades, commercial repair, or construction company is highly preferred. You understand the fast‑paced nature of dispatching and technical billing. Proactive Mindset: You don't wait for instruction. You are a self‑starter who actively looks for ways to increase office efficiency and optimize processes. Extreme Attention to Detail: You take immense pride in accuracy, whether you are reconciling a complex account, auditing tech time cards, or tracking fleet vehicle registrations. Strong Judgment: Comfortable working independently, managing your side of the office autonomously, and handling sensitive situations with total discretion. Why Top Talent Chooses Reed Restaurant Repair Stability & Reputation: We are a rapidly growing market leader with an exceptional reputation for doing things the right way. Premium Work Environment: Skip the noisy cubicles or chaotic open‑floor plans. You will have your own dedicated, professional private office space to lock in and focus. True Professional Impact: Your voice matters here. Ownership directly values, listens to, and implements efficiency recommendations brought to the table. Comprehensive Benefits: Comprehensive Health, Dental, and Vision Insurance Structured Paid Time Off (PTO) and Paid Holidays 401(k) Retirement Options with Company Match #J-18808-Ljbffr