Part-Time Recruiting Coordinator

Summary/Objective

The Part-time Recruiting Coordinator position is responsible for providing administrative support, screening/interviewing candidates. Recruiting Coordinators are tasked with working closely with Staffing Specialists to ensure they are matching quality candidates with job openings. This position also supports administrative tasks such as receptionist duties and candidate orientation processing.

Essential Functions

• Complete several human resources tasks for their organization mainly related to recruiting, interviewing, and orienting new employees.
• Conduct candidate screenings (in person and via phone call) and schedule appointments for interviews, pre-screening assessments, client interviews, and orientations.
• Answer incoming phone calls.
• Complete background checks, education verifications and drug-related testing.
• Manage recruitment communications, providing accurate information about vacancies, coordinating orientation activities, designing effective strategies for improved office logistics, and attending branch meetings.
• Provide overall administrative support to the employment/recruitment area, including maintaining and processing documentation, records, and ensure the Applicant Tracking System is up to date.
• Regularly review work orders and interact with Staffing Specialists and Operations Manager to ensure staffing goals are met.
• Communicate candidate status with Staffing Specialist following orientation.
• Conduct monthly branch audits and maintain appropriate inventory for client-required shirts, PPE, etc.
• Helping with receptionist duties such as signing candidates in and helping applicants fill out applications.
• Maintain employment records and conduct audits in coordination with recruiting leadership.

Competencies

• Flexibility
• Communication Proficiency
• Collaboration Skills
• Technical Capacity - ATS and Systems competencies
• Experience with Microsoft Suite
• Organizational Skills
• Time Management
• Teamwork Orientation
• Thoroughness
• Proven ability to work with minimal supervision
• Proven ability to work in fast paced work culture and can adapt to changes while managing competing priorities

Required Competencies for all MAU Staff

• Ethical Conduct
• Personal Effectiveness/Credibility

Required Education and Experience

• High school diploma OR GED
• 1 year of professional work experience
• Experience working with the general public
• High degree of professionalism
• Experience with Microsoft Office Suite

Preferred Education and Experience:

• Staffing industry or manufacturing HR experience a plus
• Experience working with an HRIS or ATS
• 2-year degree/Associates degree
• Advanced MS Office skills

Supervisory Responsibility:

There are no direct supervisory responsibilities. The highest performers will be team players who are well-versed in mentoring.

Career Path Progression from this position

• Staffing Specialist
• Branch Coordinator
• On-site Support
• Other Corporate Support Functions

Work Environment or Working Conditions

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

This position may require the following to be performed with or without reasonable accommodation.

• Ability to lift 5-20 lbs periodically
• Ability to stand/walk for up to 2 hours
• Ability to sit for up to 8 hours

Travel

This position requires little to no travel.

EEO Statement
MAU is an Equal Opportunity Employer. Minorities, women, protected Veterans, and individuals with disabilities are encouraged to apply.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.