Quality Administrative Assistant

Job Description

Job Description

The Quality Administrative Assistant will support the NASA Marshall Space Flight Center (MSFC) Safety and Mission Assurance Services II (SMAS II) contract located in New Orleans, LA.

The Quality Administrative Assistant will provide administrative and document control support to the Quality Department.

RESPONSIBILITIES:

• Manage daily office operations, including ordering office supplies, serving as the primary point of contact for visitors and staff, and ensuring efficient workflow coordination.
• Scan, organize, and electronically file quality assurance and program documentation to maintain accurate and accessible records.
• Coordinate calendars, schedule meetings, and communicate with personnel at NASA MSFC and other SLS hub locations.
• Review and draft administrative correspondence, manage electronic files, and maintain organizational distribution lists.
• Maintain accurate electronic and hardcopy filing systems in compliance with organizational procedures and document retention policies.
• Create, edit, and update documentation using Microsoft Word and other Microsoft Office applications.
• Assist with data entry, document tracking, and records management activities to support operational efficiency.
• Provide administrative and clerical support to the Quality team and completed additional assigned duties as needed.
• Ensure records are properly labeled, archived, and maintained for quick and efficient retrieval.
• Maintain confidentiality of sensitive information and ensure compliance with company policies and procedures.
• Other duties as assigned.

REQUIRED:

This position has been posted at multiple levels (must meet minimum level indicated). Depending on the candidate's experience, requirements, and business needs, we reserve the right to consider candidates at any level for which this position has been advertised.

• This position requires US Citizenship due to the sensitivity of customer related information.
• Must have a high school or equivalent diploma.
• Must have 2+ years of progressive administrative or office support experience.
• Experience coordinating meetings, travel arrangements, and calendars.
• Strong attention to detail and problem-solving skills.
• Ability to manage multiple tasks, meet deadlines in a fast-paced environment.
• Candidates should be comfortable with adapting to changing environments (work assignments, customers) quickly in support of the mission.
• High level of professionalism and discretion when handling confidential information.

DESIRED:

• Associate or bachelor's degree in business administration or related field preferred.

WORK LOCATION:

• This position is located onsite; some travel may be required.

BACKGROUND INVESTIGATIONS REQUIRED:

All Bastion employees must be able to pass a national agency check and some positions require clearance and will require an extensive background verification/check process.

DRUG AND ALCOHOL SCREENING REQUIRED:

All Bastion employees must be able to pass a pre-employment drug screen and are required to participate in periodic random drug and alcohol screenings.

STANDARD BASTION REQUIREMENTS:

• Must have experience with Microsoft Office Suite, Word, Excel, PowerPoint, and TEAMS.
• All of Bastion's employees must be team players with strong work ethics and must be culture oriented.
• Able to communicate effectively, verbally and in written form, with internal and external customers.
• Able to follow company programs, processes, procedures, practices, requirements, goals, and objectives.
• Must be organized with good time management skills and must be able to work outside normal schedule and adjust schedule to meet peak periods and surge requirements.
• Generally, an office environment, but can involve inside or outside work depending on the task.
• Work may involve sitting or standing for extended periods (90% of the time) and may require lifting and carrying up to 25 lbs. (5% of the time).
• Regular attendance in accordance with an established work schedule is critical.

BASTION BENEFITS:

Bastion offers a wide range of benefits for their full-time employees; medical, prescription, dental, vision, AD&D, disability benefits, life insurance, retirement 401k, vacation, sick pay, holidays, flexible work schedules (when available), along with many other options. We also support career advancement through professional training and development.

ABOUT BASTION:

Bastion offers career opportunities with competitive benefits, exciting possibilities for advancement, and an exceptional work environment; the well-being of our employees is a priority, and our flexibility allows our employees a great work life balance. Our culture is based on strong business ethics, integrity, and professionalism. Our team members are known for their initiative and high-quality work. When it comes to our employees, we value, respect, and help them grow in their careers.

WORKPLACE EXCELLENCE:

At Bastion, we are passionate about our people and our safety culture. Individual thoughts, opinions, and perspectives bring value and help us develop solutions for challenging problems, they make us more inventive, and more resilient.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

Bastion participates in e-Verify.

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BT-26119