Graduate Program Coordinator

You are viewing a preview of this job. Log in or register to view more details about this job. Under general supervision, independently manage student services for the Chemistry Graduate Program including administrative and financial management, and academic advising and program development. Plan, manage and implement all aspects of the recruitment and admissions process; develop graduate education policies; provide in-depth, wide-ranging and complex academic advising; communicate and develop policies and procedures that ensure compliance with Graduate Studies’ rules, regulations, and deadlines; provide independent analysis, interpretation and administration of numerous and intricate regulations, policies, and operations of Chemistry; oversee retention and various operations for enrolled graduate students; provide proactive advisement, and monitor progress from matriculation through degree conferral; develop, analyze and interpret admission, recruitment, curriculum and advising services policy; engage in regular training and professional development. Apply By Date January 15, 2026 at 11:59pm RECRUITMENT PERIOD ONE MONTH: Applicants will be screened after two weeks; and then on a weekly basis. The position can be filled prior to the removal date. Qualifications Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position Bachelor's degree in related area and /or equivalent experience / training. Experience at the University level working with graduate students in a degree-oriented program that includes counseling and guidance techniques to advise and help students resolve academic, social and emotional problems, and to make sensitive referrals. Analytical skills to evaluate and interpret complex policies and procedures and process data. Writing skills to compose and edit correspondence, reports, reviews and informational materials to correspond with applicants, faculty, students, student services offices and off-campus agencies and organizations. Leadership skills to advocate for and guide graduate programs toward their stated mission. Skills to create and manage budgets and assemble statistical reports. Interpersonal skills to effectively communicate with diverse populations on and off campus at all levels. Organizational skills to manage multiple priorities in a complex work environment, meet deadlines, and work productively under pressure despite frequent interruptions. Preferred Qualifications Experience using BANNER. Experience with confidential student records and other sensitive materials or information. Knowledge and skills with the Instructional Planning and Administration (IPA) system, on-line course scheduling and on-line statistical data reports (DESII). Knowledge of campus academic, student and community services and resources. Key Responsibilities 40% - Advising/Counseling 15% - Program Development/Administration 15% - Admissions/Academic Services 10% - Leadership in Policy Development Department Overview The Chemistry Department is a large and complex academic and research department located in the College of Letters and Science. The department has state and extramural funds with expenditures of approximately $28M annually including $8M in organized research. There are 29 staff members, 41 senate faculty, 3 continuing lecturers, many Federation appointees, Emeritus Faculty, Postdocs, Pre-Six Lecturers, and 250 graduate students and 700 undergraduate majors.

POSITION INFORMATION

Salary or Pay Range: $56,000/yr. - $99,400/yr. Salary Frequency:Monthly Salary Grade: 142 UC Job Title: STDT SVC ADVISOR 3 SV UC Job Code: 005156 Number of Positions: 1 Percentage of Time: 100% Shift (Work Schedule):Monday – Friday, 8:00AM - 5:00PM Location:Davis, CA Union Representation:SV Benefits Eligible:Yes This position is hybrid (mix of on-site and remote work) Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handyBenefits Summary for UC Davis Health Employees orBenefits Summary for UC Davis Employees and ourBenefits Page . If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handyBenefits Summary for UC Davis Health Employees orBenefits Summary for UC Davis Employees and ourBenefits Page . High quality and low-cost medical plans to choose from to fit your family's needs UC pays for Dental and Vision insurance premiums for you and your family Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Access to free professional development courses and learning opportunities for personal and professional growth WorkLife and Wellness programs and resources On-site Employee Assistance Program including access to free mental health services Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be foundhere Physical Demands Standing - Frequent 3 to 6 Hours Walking - Frequent 3 to 6 Hours Sitting - Occasional Up to 3 Hours Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours Lifting/Carrying 26-50 lbs - Occasional Up to 3 Hours Lifting/Carrying over 50 lbs - Occasional Up to 3 Hours Pushing/Pulling 0-25 Lbs - Frequent 3 to 6 Hours Pushing/Pulling 26-50 lbs - Frequent 3 to 6 Hours Pushing/Pulling over 50 lbs - Occasional Up to 3 Hours Bending/Stooping - Occasional Up to 3 Hours Squatting/Kneeling - Occasional Up to 3 Hours Twisting - Occasional Up to 3 Hours Climbing (e.g., stairs or ladders) - Occasional Up to 3 Hours Reaching overhead - Occasional Up to 3 Hours Keyboard use/repetitive motion - Occasional Up to 3 Hours Chemicals, dust, gases, or fumes - Never 0 Hours Loud noise levels - Occasional Up to 3 Hours Marked changes in humidity or temperature - Never 0 Hours Operating motor vehicles and/or equipment - Never 0 Hours Extreme Temperatures - Never 0 Hours Uneven Surfaces or Elevations - Never 0 Hours Mental Demands Sustained attention and concentration - Continuous 6 to 8+ Hours Complex problem solving/reasoning - Continuous 6 to 8+ Hours Ability to organize & prioritize - Continuous 6 to 8+ Hours Communication skills - Continuous 6 to 8+ Hours Numerical skills - Occasional Up to 3 Hours Constant Interaction - Frequent 3 to 6 Hours Customer/Patient Contact - Frequent 3 to 6 Hours Multiple Concurrent Tasks - Continuous 6 to 8+ Hours UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space. Occasional overnight travel is required throughout the country to recruit graduate students and attend meetings at Office of the President and other UC Campuses or locations.Work occasional evenings.Work occasional excess hours during periods of peak work and weekend events. Special Requirements – Please contact your recruiter with questions regarding which activities apply by position This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. A Culture of Opportunity and Belonging At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together. As you consider joining UC Davis, we invite you to explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. To view the University of California’s Anti-Discrimination Policy, please visit: Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere To learn more about our background check program, please visit: #J-18808-Ljbffr Southern Arkansas University